WebPac Implementation Team : Meeting Minutes

8/31/00 11-12pm, Alperin Room

Present

  • Bill Ghezzi (co-chair)
  • Mark Mounts (co-chair)
  • Jim Fries
  • Rebecca Lee
  • Jennifer Merrill
  • Reinhart Sonnenburg
  • William Fontaine (recorder)
  • Jennifer Nelson
  • Norma Pellerin

Agenda Items

  • Approve meeting minutes from 8/24.t
  • Announcements
  • Subgroup Reports
  • Material types discussion
  • Formulate charge for URL in WebOPAC/Electronic     Resources Subgroup
  • Discuss needs for a Circulation Subgroup

Approval of Minutes

The minutes of the 8/24/00 meeting were approved.

Announcements

Jennifer Merrill stated that the authority record load was proceeding smoothly, and that it should be finished in early September.

Subgroup reports

Main Menu Design Subgroup

Mark Mounts reported that he and Miguel Valladares are working on a mock-up of the main menu page. They will circulate the mock-up by the middle of September.

Post Search Functionality Subgroup

Jennifer Merrill reported that they met and are matching the available Web Options with the appropriate subgroups. Prior to the meeting, she distributed an electronic copy of the spreadsheet showing the first go-through. Jennifer anticipates several changes to the spreadsheet.

Design Subgroup

Bill Ghezzi reported that the group has formed and will be meeting the second week of September. The membership list, the charge, and a list of sample catalogs are posted on the WPIT web site. The members are  Bill Ghezzi (Chair), Paul Merchant, Jen Nelson, Barbara Reed, and Dave Izzo.

Limit Subgroup

Bill Ghezzi reported that the Limit subgroup would like to ask Innovative to repair the material type limit in our WebPac.

Jennifer Merrill noted that it will be necessary to re-index the keyword index in order to fix the material type limits.

Reinhart requested that all possible material types be indexed so that material type limits could be added or suppressed at a later. In the ensuing discussion, the following considerations emerged:

The material type limit is not a Web Option that can be turned on or off by us: it has to be done by Innovative. There are questions as to how difficult it may be to get Innovative to make the changes.

Our material types will be generated by Innovative based on code found in the 008 field. We believe that all material types will be indexed during the fix.

Jennifer Merrill will clarify these issues with Innovative.

Material Types Discussion

Bill Ghezzi presented the initial list of material types that would be available.

  • Book
  • Journal/Newspaper/Serial
  • Manuscript
  • Video
  • Score
  • Music Sound Recording
  • Spoken Word Recording
  • Thesis
  • Map

Bill Ghezzi stated that "Serial" would likely be removed from the terminology of that particular limit. The limit list does not include "electronic resource" or "government document," but instead treats them as Locations. This was done to allow one to execute a keyword search  that pre-limits the search by Location "electronic resource" and Material Type "Serial," so one can search for electronic journals.

Discussion followed on the desire to solicit suggestions from library staff for material type limits without getting bogged down in a huge list of material limit suggestions. Several committee members also thought that it would be difficult to determine the usefulness of some suggestions without having a working catalog to see how it works. The discussion concluded with the observation that the catalog will always be a work-in-progress, and that improving it will be an on-going process.

The clock struck 12, and agenda items 5 (Formulate charge for URL in WebOPAC/Electronic Resources Subgroup) and 6 (Discuss needs for a Circulation Subgroup) were postponed until the next meeting, September 7th at 11am, place to be announced.