E-book Decision Tree

This workflow concerns single book title orders; some e-books are purchased as a collection, such as Oxford Scholarships Online.

Current workflow:

The Digital Team and Acquisitions Liaisons receive e-book orders from bibliographers via OASIS or email.

Bibliographers are able to select e-books in OASIS. E-books are identified by (electronic book) next to the MyiLibrary description. If not available in OASIS, send orders to the Digitalteam@dartmouth.edu to locate an alternative source to place the order with.

Decision making considerations:

  • Platforms already in use:  Publisher platforms typically have unlimited user access and limited/No DRM.  Platforms already in use: ABC-CLIO, Brill, CRC Press, De Gruyter, Elsevier, Sage, Taylor & Francis, Wiley.
  • Costs (as listed in OASIS (1.2 times hard bound print version) VS. publisher cost minus any Dartmouth Discounts
  • Deals for similar material from the publisher – we may only get the deal directly from provider. These could be NERL or WALDO or a bulk purchase discount. Email Digitalteam@dartmouth.edu for pricing options

Decision tree with above considerations:

This is the current Publisher Direct List:  ABC-CLIO, Brill, CRC Press, De Gruyter, Elsevier, Sage, Taylor & Francis, Wiley.

If you select an e-book title in OASIS, Acquisitions staff will check the Publisher Direct List first.  If the publisher in not on the list, it will be ordered via OASIS on the MyiLibrary platform.

If the publisher is on the publisher direct list, it will be purchased outside of OASIS with the publisher, on the publisher platform.

If a record is in OASIS for a print copy but you want the e-book, add internal stating “e-book wanted.” Your liaison will forward the order to the Digital Team.

If you are submitting a request via email, send to Digitalteam@dartmouth.edu.  A member of the team will research platform and pricing options, and confirm with the bibliographer before placing the order.

Record in the Catalog:

Coutts orders are processed daily and an order record will appear in the library catalog the day after it is processed by the liaison.  Access for MyiLibrary titles will be granted within 72 hours after the order is processed in OASIS. Once a week the digital team checks for access on the MyiLibrary platform. When access is available the digital team adds the URL to the bibliographic record and selects the title in Serials Solutions.  A MARC record will be loaded into Sierra with the next Serials Solutions record load (done monthly).  

Publisher direct orders may take several days longer to gain access depending on a number of factors, such as how quickly the publisher responds, or whether a license agreement or amendment is required, etc. Order records for publisher direct orders are added within two days of placing the order with the publisher.  The digital team checks for access once a week until access is received or we receive notification from the publisher. When access is available the digital team adds the URL to the bibliographic record and selects the title in Serials Solutions.  A MARC record will be loaded into Sierra with the next Serials Solutions record load (done monthly).