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Geisel - Purchasing

Before initiating any purchase, please review the Procure-to-Pay Guide to determine the appropriate purchasing method. Pertinent procurement policies regarding purchases will be listed within the Guide.

eProcurement (POs)

Process:

  • Purchase Requisitions/Purchase Orders:
    • If a purchase order is required, complete the Purchase Request Form (upload additional forms if required) for processing
    • The GFC will create a purchase requisition and your order will be placed with the vendor
    • Larger departments may have an individual certified in the eProcurement system who can process a requisition directly (authorized users only)
  • Please note:

Payment Request

Process:

  • Submit all Payments requiring an AP Check, Wire, or Cash via the Payment Request eForm
    • All non-PO Invoices require an authorized approval signature and chart string(s)
    • All invoices over 25k require an authorized approval signature
    • If the invoice is part of a purchase order please write the PO number on the invoice
    • Use Other Payee, Other Payment when:
      • submitting vendor payments without an invoice
      • submitting payment to visitors and guest with taxable payments (i.e. honorariums, study participant payments)
    • Use the Student Payee, Other Payment
      • submitting payment to students for fellowships, research grants, etc

Procurement Cards (P-Cards)

Process:

Student Prize Vouchers

  • Student Prizes and Awards
    • Used toward prizes to students; the prize and awardee are listed in the Commencement Booklet
    • Complete the Student Prizes & Awards e-Form
    • The GFC will process the e-form and enter the information into the system for payment

Policy

Last Updated: 7/23/18