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Upcoming Workshops and Webinars:

 

10 Strategies for Improving Your Finances

The current economic climate brings both challenges and opportunities from a financial perspective. You may wonder during these challenging times: "What should I be most careful about" and "What should my family and I work towards?" The 10 financial tips discussed in this work shop will get you on the road to financial well-being during challenging times.

Date: August 21st
Time: 12-1pm
Location: Webinar – access from your own workspace
Registration: Click here to register

 

 

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Fitness Reimbursement Benefit

Form:

2018 Fitness Reimbursement Form

Frequently Asked Questions:

1. What is the Fitness Reimbursement Benefit option?

This is a reimbursement of up to $225 for expenses limited to fitness facility and/or exercise class fees in the 2018 calendar year.

 

2. Who is eligible for the Fitness Reimbursement Benefit option?

All active benefits eligible employees who elected the Fitness Reimbursement Benefit as their wellness program option during Open Enrollment. If this option was selected by the employee, a spouse or same sex domestic partner who is enrolled on the employee's Dartmouth-sponsored medical plan can also share this benefit (a total of $225 per calendar year per family is available (family includes spouses and same sex domestic partners)).

Retirees enrolled on a Dartmouth-sponsored medical plan are also eligible for this benefit.

 

3. What are eligible and ineligible expenses under the Fitness Reimbursement Benefit?

Eligible expenses include:

  1. Fitness Facility Fees - full-service brick and mortar facilities with cardiovascular and strength training equipment
  2. Exercise Class Fees -- brick and mortar in-person, online and DVD exercise classes

Ineligible expenses include:

• Home Exercise Equipment
• Personal Training Sessions
• Sports Lessons (e.g. golf lesson)
• Sports Equipment (e.g. skis, skates)
• Sneakers or Clothing
• Activity Tracking Devices (e.g. Fitbit)
• Workshops (e.g. Weight Watchers)
• Race Fees
• Ski Passes
• Sport Leagues (e.g. basketball league)
• Massage, Acupuncture, Hypnos


4. What is the process for getting reimbursed for eligible expenses through the Fitness Benefit?
Receipts can be submitted to Cigna immediately after an eligible purchase has been made. The receipt must have a 2018 date and must be for services provided in 2018 only. All forms/receipts must be submitted to Cigna and postmarked by December 31, 2018. For active employees, reimbursements, up to $225, will be paid via payroll and will be subject to applicable tax withholdings. 

Retirees will receive their reimbursement check directly from Cigna.  Retirees, please note: Any reimbursements received as part of the Fitness Benefit are considered taxable income. Consider consulting your personal tax advisor regarding the proper reporting of this income.

 

5. Can I submit a receipt with a 2017 date?  

No; only receipts with a 2018 date will be accepted. 

If an annual gym membership and/or exercise class series was purchased in 2017 and your membership/class series overlaps into 2018, you can try asking the fitness facility to provide a 2018 receipt that outlines fees for 2018 only. If this is not possible, you will need to wait until you make a renewal purchase in 2018 to submit for reimbursement.   

 

6. Are the Fitness Benefit reimbursements considered taxable income?

Yes, the reimbursement for active employees will be subject to taxes and the applicable taxes will be withheld from payroll. If your spouse receives reimbursements for the Fitness Benefit, applicable taxes will be withheld from the employee's paycheck.

Retirees should consult your personal tax advisor regarding the proper reporting of this income as it is considered taxable income. 

Last Updated: 2/2/18