OSP Proposal Submission Deadlines


Proposal Submission Deadline Policy

All applications to external sponsors for funding of research and other Dartmouth programs are reviewed by the Office of Sponsored Projects.   All application materials are to be uploaded and routed via RAPPORT, our on line proposal and award management tool.   The Proposal Submission Deadline policy is intended to incorporate a sufficient time period that would allow for review and submission of all requests for externally funded grants and contracts. Proposals are reviewed at the Department, School and OSP levels.

Submission Type

Due Date
(# of business days prior to
sponsor deadline)

Items Required
for Submission to OSP

All Proposals

7 Business Days
9:00 a.m.

Proposal Review
(see below for specific

Applications submitted
by OSP only

2 Business Days
9:00 a.m.

Final Proposal Package
for Submission
with research plan "ready
to go"

Seven (7) Business Days Prior to the Sponsor Deadline (9:00 a.m.)

PI / DEPT submits Proposal Review Materials to the Office of Sponsored Projects.

To begin the review and assist OSP in an orderly and efficient process, please submit the RAPPORT proposal consisting of the following materials:

  • Sponsor guidelines, funding announcement
  • Proposal abstract
  • Budget, including commitments for any matching funds
  • Budget justification
  • List of key personnel
  • Any special administrative documents required by the sponsor or prime collaborator

OSP Review Process

The Office of Sponsored Projects Reviews the Proposal Materials via the on-line system RAPPORT.

  • The OSP proposal review process assists the Principal Investigator (PI) to ensure compliance with sponsor and institutional policies.
  • When the proposal review has been completed the OSP proposal coordinator will inform the PI and department administrator of any changes to be made. It is the responsibility of the PI /DEPT to make these changes.
  • For PI-submitted applications:  After OSP has reviewed at the 7-day deadline and approved, the PI is free to submit at his/her convenience.

Two (2) Business Days Prior to the Sponsor Deadline (9:00 a.m.)

OSP-Submitted Applications: Delivery of the Final Proposal Package to the Office of Sponsored Projects for Submission to the Sponsor.

  • For applications that require OSP-submission, the PI /DEPT must release the complete proposal to the Office of Sponsored Projects by 9:00 a.m. two (2) business days prior to the deadline for electronic submission to the sponsor. This allows time for the PI / DEPT to make corrections in response to system errors indicated by Grants.gov (or other electronic systems). Proposals are listed in the queue and submitted to the sponsor as soon as possible.
  • The PI / DEPT monitors submission of the proposal through to Sponsor acceptance of the proposal for review. If there are errors requiring correction, the PI / DEPT  makes the necessary corrections and contacts OSP to resubmit.

Late Submission to Internal Deadlines

If proposal materials do not reach the Office of Sponsored Projects by the internal deadlines the proposal is late. The proposal is added to the queue. The PI assumes the risk that he/she may need to correct errors in electronic submission and that the final proposal deadline may be missed.


revised January 30, 2020