Preliminary Activities in Financial Management of Sponsored Research Awards

Funds for sponsored projects are awarded to the College, though managed by the Principal Investigator, Department Grant Managers and staff in the Office of Sponsored Projects. Without written approval by the sponsor, the funds are to be spent only for the purpose and at the level designated in the final approved proposal budget. The Principal Investigator is responsible for implementing the sponsored project award in accordance with sponsor guidelines, hiring staff, expending sponsored project funds, and conducting the as described research in the proposal and agreed to with the acceptance of the award. In many areas of the College, the financial management of a sponsored project award is delegated to a Department Grant Manager. While the award then becomes a shared responsibility among the Principal Investigator, the Department Grant Manager, and the Sponsored Research Manager. The Principal Investigator is still ultimately responsible for the overall success of the project, including adherence to sponsor's guidelines. While these statements may seem redundant, they are presented to emphasize the Principal Investigator's responsibility to both the sponsor and Dartmouth College. Again, the Office of Sponsored Projects is a Principal Investigator's best source of information and guidance on the financial aspects of sponsored project management.

Negotiation and Acceptance of Sponsored Agreements

The Office of Sponsored Projects in conjunction with the Principal Investigator is responsible for reviewing all terms and conditions of an award prior to acceptance by the College. The Office of Sponsored Projects is also responsible for assuring that sponsor's requirements are compatible with College sponsored project policies, consistent with government-wide regulations applicable to educational institutions, and reflect the understandings agreed upon prior to receiving the award. The Office of Sponsored Projects has primary responsibility for resolving any disagreements between the College and sponsor with regards to terms and conditions of awards.

Acceptance of sponsored project funds binds both the sponsoring agency and Dartmouth College to certain financial commitments as outlined in the approval and acceptance of the final budget. While the Office of Sponsored Projects maintains complete financial records on cost-sharing, matching funds, and in-kind contributions, the Principal Investigator is the Dartmouth College representative most responsible for overseeing cost-sharing, and soliciting matching funds, as outlined in the funded proposal.