Federal Sponsored Research Awards Not Covered by the FDP


Typically, non-research Public Health Services Awards such as Program Projects (P01), Cooperative Agreements (U01) or Training Awards are not covered by the Federal Demonstration Partnership. There are exceptions. Please contact the Office of Sponsored Projects for confirmation on whether a particular sponsored project award is under the Federal Demonstration Partnership.

The following actions require the prior approval of the agency for Public Health Services Awards not covered by the Federal Demonstration Partnership.

  • Change of Scope
  • Change of Principal Investigator
  • Change of Grantee Institution/Successor in Interest/Recipient Institution Name
  • Transferring Substantive Programmatic Work (Subawards)
  • Carryover of Unobligated Funds From One Budget Period to Another Within an approved Project Period
  • Extensions of the Budget/Project Period With or Without Additional Funds
  • Equipment exceeding $25,000 per unit
  • Alternative Use of Salary Support Due to Receipt of a Research Care
  • Development Award
  • Alterations and Renovations Projects Over $25,000
  • Audiovisual Materials Exceeding $25,000
  • Transferring Amounts from Trainee Costs*
  • Capital Expenditures for land or buildings
  • Patient Care Costs
  • Publication and Printing Costs Exceeding $25,000 for a Single Publication
  • Pre-award Costs
  • Consumer/Provider Board Participation
  • Need for Additional Funds
  • Closely Related Work/Project Relatedness
  • Indemnification against Third Parties
  • Transfer of Funds between Construction and Non-Construction
  • Program Income/Sponsored Research Award-Related Income

*Public Health Services Training Awards/National Research Service Awards: Rebudgeting of Funds: Expenditure and rebudgeting of funds awarded in lump sum for training related expenses (staff salaries, consultant costs, equipment, research supplies, staff travel, and other expenses) do not require awarding unit prior approval. Funds awarded for trainee costs (stipends and tuition and fees including medical insurance) may not be used for other purposes except under unusual circumstances and then only with the prior written approval of the awarding unit. Rebudgeting into or within the category of trainee costs is allowable without awarding unit approval. Trainee travel is not considered a trainee cost for the purpose of rebudgeting.

National Endowment for the Humanities (NEH) and National Endowment for the Arts (NEA)

Neither the National Endowment for the Humanities (NEH) nor the National Endowment for the Arts (NEA) participates in the Federal Demonstration Partnership. Most deviations from a sponsored project proposal and budget require that we go to the agency with your request. For sponsored project awards over $100,000, NEH must approve the proposed budget revision if the cumulative amount of rebudget transfers exceeds $10,000 or 5%, whichever is greater, of the total project budget as last approved by NEH. For sponsored project awards under $100,000, we have rebudgeting flexibility so long as budget revisions do not add significant costs to equipment, foreign travel, or professional services.

U.S. Department of Education (EDGAR- Education Department General Administrative Regulations)

Requests for prior approval when required should be addressed to the ED Grants Officer. Prior approval is required for changes in the scope of the research, changes in key personnel, absence of the principal investigator for periods of time greater than 3 months, and transferring substantive programmatic work to a third party (subaward). Budget changes requiring prior approval include rebudgeting from indirect to direct, rebudgeting amounts budgeted for student support (tuition waivers, stipends), equipment purchases when not included in the approved budget, and foreign travel when not included in the approved budget.