System Training & Reference Materials
- Chart of Accounts*
- General Ledger*
- Journal Entries*
*This system requires completion of a formal training course in order to gain access.
New System Users
Discuss with your supervisor and/or fiscal officer which courses you need to take based on your particular responsibilities.
Training courses and materials are listed below.
Register for the courses below via ABC Signup. You cannot cancel your registration on the day of the course using this link. If circumstances require you to cancel on the day of a course, please send e-mail to Fiscal.Services@Dartmouth.edu. View the Course Registration Help document.
This course will provide an understanding of the General Ledger Chart of Accounts and the PTAEO used in the Oracle Grants Accounting.
- GL Chart Strings (pdf)
- PTAEO Chart Strings (pdf)
This is a REQUIRED and prerequisite course for the courses listed below.
This course will provide an understanding of the financial reporting tool (IRA). This is a prerequisite for the IRA Advanced course.
IRA Advanced- Modifying IRA Report Views
Learn how to use the Answers tool to modify IRA report views to create customized report views.
This course explains the journal entry process, guidelines and rules, and how to use the WebADI tool to create and upload journal entries to the Oracle General Ledger. Note: The Journal Entry method taught in this course is for non-grant-related transactions only.
To register for this course, please contact Oracle Processing.
This course explains the journal entry process, guidelines and rules, and how to use the SPUD tool to create cost transfers in Oracle Grants Accounting.
This course is for anyone who needs access to the eProcurement system, either to order goods and services by requisition, or to approve requisitions created by others.
Course reference materials:
Logging into Oracle Financials
Entering a non-catalog, amount based requisition into eProcurement
Entering a non-catalog, quantity based requisition into eProcurement
Splitting a chart string or PTAEO in an Amount-based Requisition
Finding requisition details in eProcurement
Receiving in a Purchase Order
Generating Encumbrance Detail Report - Chart String
Generating Encumbrance Detail Report - PTAEO
Additional Systems Training & Guidance
Fundriver is a web-based endowment management program that allows Dartmouth College to manage its endowments.
iExpense allows faculty and staff to enter and submit expense reports using a standard web browser and integrates with Oracle Payables for quick processing and payment. Training guides and videos are available.
All hourly-paid employees must use the Kronos Electronic Timecard system to record their work hours. Employees with web-access should login in to Kronos: (https://kronos.dartmouth.edu) to track hours worked.
Training Materials and Resources are below:
- Kronos Bi-Weekly Employee Web-Entry Instruction Manual
- Kronos System Approver Instruction Manual
- Hourly-Paid Student Employee Kronos Training Video
- Dartmouth Bi-Weekly Employee Instruction Video
- How to enter time for a second position video
- How to create a Kronos Bookmark in your browser video
- Kronos Technical Support Documents for: PC (pdf) | Mac (pdf)
The OnBase Unity Client is Dartmouth's Records Management System and provides document workflow. Through OnBase you can submit, store, and retrieve documentation. Since 2014, the Finance Centers, in collaboration with the Controller's Office and ITC's Enterprise Content Management (ECM) Team, has been transitioning the institutional financial transactional processes and records management to the OnBase Unity Client. All College Employees, Students, and anyone with a NetID has access to the web-based Finance eForms for the submission, approval routing, transactional processing, and Institutional records retention.
All employees may download the OnBase Unity Client to their computer or may access it using RDS (Remote Document Services).