Outgoing Wire or ACH Payments

For departments requesting payments to be issued via Wire or ACH

Effective Date

10/27/2011

Update Date

8/5/2020

Office of Primary Responsibility

Controller's Office

Policy Statement

The Payment Request eForm should be used for issuing payments for non-compensation payments.

Wire Transfers payments are primarily for making payments to international individuals or entities.

Payments made within the US should be sent via a Dartmouth College check. If there are special circumstances which make sending a domestic wire necessary, please select "International Wire Transfer" and provide the reason for the exception. 

Electronic transfers are typically made twice a week, Tuesday and Thursday afternoon, therefore any request to make an electronic payment needs to be received by the Accounts Payable Office no later than 11am on Tuesday or 11am on Thursday to be sent out that day.

Electronic transfers can be future dated in the banking system so requests for paying invoices electronically can be sent to Accounts Payable Office as soon as you receive and approve the invoice.

Sending electronic funds to international bank accounts may take anywhere from three to ten business days for the recipient to have access to the funds, depending on which country the receiving bank is located in, keep this in mind when trying to meet payment due dates.

All requests for electronic transfers must contain the following information:

  • Type of Electronic Transfer: Specify Wire or ACH in the "Reason" field
  • Beneficiary Name
  • Beneficiary Telephone and Email (if available)
  • Beneficiary Address, including City, State, Postal Code and Country
  • Bank Name
  • Bank Address, including City, State, Postal Code and Country
  • Bank ABA Number or IBAN Number (note the bank's ABA number for a wire may be different than the bank's ABA number for an ACH) 
  • Bank Routing Number or Swift Code

Please note that the Accounts Payable staff will not find the banking information from previous electronic fund transfers in order to process a current payment request. The requestor of the electronic transfer needs to provide that information to Accounts Payable. It is always best practice to confirm with the payee their banking information if it is not specifically shown on the invoice or previously provided. Banking relationships change and we should not assume that the information from a previous electronic fund transfer is the correct information for a current payment.

 
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