Charter Bus Services

Our objective with this policy is to balance the need of all College required charter bus service requirements with the need for a more cost effective management system.

Effective Date

May 2012

Office with Primary Responsibility:

Procurement Services

Policy Summary

Our objective with this policy is to balance the need of all College required charter bus service requirements with the need for a more cost effective management system.

This policy establishes guidelines for all charter bus service requirements, with the exception of Varsity Athletic trips specifically covered under a separate Contract Agreement.

These guidelines apply to all Dartmouth departments.

Reason for Policy

  • To facilitate best value to the College by providing a competitive marketplace within a "Preferred Vendor" system, with established contract language, established discounted rates, auditing practices, and risk avoidance.
  • To outline the process related to the procurement of Charter Bus Services

 

Scope: Who should know this policy?

  • Any department or individual responsible for procuring Charter Bus Services.
  • Any individual associated with a Finance Center.

 

Policy Statement

Please refer to the Procure-to-Pay Guide for contact information for Preferred Contracted Vendors.

Procedures

Requirements:

  • Two Estimates Required. Dartmouth departments requiring charter bus services should contact both of Dartmouth's Preferred Vendors in order to obtain estimates.
  • It is not a requirement that vendor selection be based on the lowest estimate; we recognize that other factors may be important.
  • Quotes include gratuity.

 

Exclusions / Exceptions

Dartmouth Athletic Department:

Dartmouth Varsity Athletic trips that are specifically covered under a separate Contract Agreement are not part of the policy procedural requirements.

Contacts / Responsibilities

Procurement Services
Julia Lane
Phone: 603-646-1852
Julia.H.Lane@Dartmouth.EDU

 

 

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