Executive Committee Meeting Minutes
(revised March 2004)

Candice Miller, Secretary

WESS Newsletter
Spring 2004

Vol. 27, no. 2

Editor: Sarah G. Wenzel

Association of College & Research Libraries
©American Library Association

ALA Midwinter Conference
Philadelphia Convention Center 204A
January 28, 2003
Revised by Candace Miller

Gordon Anderson, WESS Chairperson, called the meeting to order at 10:29.
Attending: Gordon Anderson, Katalin Radics, Barbara Walden, Candace Miller, Bryan Skib, Sharon Brown, Thea Lindquist, Richard Hacken, Louis Reith, John Cullars, Jane Faulkner, Sarah Wenzel, Jeffry Larson.
Guests: Susan Martin, Theresa Byrd, and Mary Jane Petrowski.

The Executive Committee approved the June 2002 minutes with the following change: Charlotte is in North, not South Carolina.

Barbara Walden, Coutts-Nijhoff award jury chair, asked the Committee for assistance in clarifying professional eligibility for the Award. The Executive Committee approved the following text:

The nominee must be a librarian employed in a university, college, community college, or research library in the year prior to application for the award.

The appropriate text on the ACRL web page for the Coutts-Nijhoff Award will be amended according to this resolution.

The question was raised concerning whether ad-hoc committee chairs are automatically members of the Executive Committee. Mary Jane Petrowski will consult the ACRL manual and report back to us. If ad-hoc committee chairs are not Executive Committee members, then we may need to revise the WESS bylaws, which would mean submitting the changes to the general membership on the spring election ballot. After some lively discussion but no resolution, Gordon suggested that we place this issue on the agenda for meeting in Toronto and asked board members to bring some wording we can consider.

Theresa Byrd, the ACRL Executive Board’s liaison with WESS, shared the following information:

The ACRL conference will take place in Charlotte, North Carolina from April 10, 2003 through April 13, 2003. ACRL is conducting a pre-conference workshop, “Strategic Marketing for Academic Libraries: Train the Trainer.”

Maureen Sullivan is heading a task force that welcomes questions about registration fees, section funding and other issues. Contact her at MSull317@aol.com.

Tyrone Cannon, ACRL Vice-Chair, is revising the ACRL strategic plan for 2003-04. He knows that many members complained that ACRL didn’t solicit their input and he would like to rectify this by means of a survey, which he urges ACRL members to complete.

The Spectrum Scholars Task Force would like to have a mentor for each Spectrum Scholar. In order to reach this goal, they need to recruit fifty mentors after Toronto.

The ACRL Executive Board will meet on January 28 from 2:00 PM to 4:00 P.M. and will hold an open microphone section at the end of the meeting. They are proposing an increase in programming budgets. This could increase program budgets from $500 to $750. ACRL’s vice-president will make the final decision.

ALA’s Allied Professional Association is interested in certification and pay equity issues. ALA loaned them money to start an advocacy group to address these concerns.

ALA and ACRL are both revising their web sites. The new web sites will go live on April 1, 2003. They will no longer have discrete URL addresses. Sue Martin from ACRL will convert all division sites that reside on the ACRL main site. Web masters who oversee these sites should contact Mary Jane Petrowski or Mary Ellen Davis.

ACRL has hired Sue Martin as Visiting Program Officer for Scholarly Communication. The Scholarly Communications Task Force has been upgraded to a Committee, chaired by Ray English [a WESS member, btw]. The Committee will concentrate on open access, licensing agreements and developing tool kits. He will set up an advisory service that will include a listserv and FAQ. Ray will also work on advocacy and research issues. [see “Principles and Strategies for the Reform of Scholarly Communication,” C&RL News 64 (September 2003), 526-7, 547]

John Cullars discussed changes to the WESS Manual. The WESS Manual in some instances does not conform to the WESS Bylaws. For example, there has been a difference between wording and practice regarding the Vice-Chair’s authority to appoint committee chairs. There was also a question about the ex-officio status of ad-hoc committee chairs. Gordon offered to work with John to present a revised draft of proposed changes to the Manual at the Executive Committee meeting in Toronto.

The Executive Committee extended the term of the ad-hoc WESS 2004 Paris Conference Planning Committee for another year.

Jane Faulkner noted that the WESS Manual posted on WESS Web does not include text describing the Special Topics Discussion Group. She proposed that the following text be added to the Manual:

To provide a forum for thematic and geographical Western European topics not covered by other WESS discussion groups. Established in 1997, this discussion group has an annually elected chair.

The Executive Committee accepted her proposal and will direct that this text be added to the online WESS Manual.

Gordon reported on the Frankfurt Book Fair. The organizers would like more American librarians to attend. The Book Fair is a commercial entity, and ACRL should think of and create new opportunities of promoting ACRL and sections’ publications and services there. ACRL exhibit representatives are encouraged not only to carry out these duties, but also allow themselves plenty of time also to visit the exhibits and attend programs.

The meeting adjourned at 12:19 P.M.

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