WESSWEB - Western European Specialists Section

Bylaws of the Western European Specialists Section

Article I. Name

The name of this organization shall be the Western European Specialists Section of the Association of College and Research Libraries.

Article II. Object

The Section shall represent those librarians and others in the Association of College and Research Libraries (ACRL) who specialize or are otherwise professionally involved in the acquisition, organization, and use of information sources originating in or relating to Western European countries. This Section may cooperate with other professional groups, in regard to those aspects of library service that require special knowledge of sources from or concerning Western Europe.

Article III. Membership

Any member of the ACRL may elect membership in this Section. Every member has the right to vote and is eligible to hold office.

Article IV. Meetings

Sec. 1. Annual Meetings. - The Section shall hold an annual business meeting at the time and place of the Annual Conference of the American Library Association.

Sec. 2. Special Meetings. - Special meetings of the Section may be called at the discretion of the Executive Committee. All members of the Section shall receive notification of a special meeting at least one month prior to the scheduled date of the meeting.

Sec. 3. Quorum. - Members of the Section present at an annual meeting shall constitute a quorum.

Article V. Officers

Sec 1. Officers - The officers of the Section shall be a chairperson, a vice-chairperson/chairperson-elect, the immediate past chairperson, and a secretary.

Sec 2. Terms. - All officers shall serve for a term of one year which ends at the adjournment of the annual meeting.

Sec. 3. Vacancies - In the event of a vacancy in the office of the chairperson, the vice-chairperson/chairperson-elect shall succeed to the office of the chairperson and shall continue in that office until the expiration of the term for which he/she was originally selected to serve as chairperson. If the office of the secretary becomes vacant, the chairperson shall appoint a member of the Section to that office. A vacancy in the office of vice-chairperson/chairperson-elect shall be filled only by election.

Article VI. Executive Committee

Sec. 1. Composition - The Executive Committee shall consist of the officers, the chairpersons of standing committees, and one member-at-large elected for a one-year term.

Sec. 2. Powers and Duties - The Executive Committee shall conduct the business of the Section during the period between annual Section meetings. At each annual Section meeting the chairperson shall report on the work of the Executive Committee, at which time that work shall be subject to review by the membership of the Section.

Sec. 3. Meetings - Regular meetings of the Executive Committee shall be held at the times and places of the Annual and Midwinter meetings of the American Library Association. Special meetings may be called at the discretion of the chairperson. Only members of the Executive Committee may vote at Executive Committee meetings, although all Executive Committee meetings shall be open to all members of the Section.

Sec. 4. Quorum - A majority of members constitutes a quorum at any meeting of the Executive Committee.

Article VII. Committees

Sec. 1. Standing Committees - Standing committees to consider matters of concern to the Section that require continuity of attention may be authorized by the Section at the annual Section meeting. The size, name, and purpose of a standing committee shall be specified at the time of its authorization. Members of a standing committee shall serve overlapping terms of two years each. In order to set in motion a rotation of committee members, however, some of the initial members of a newly established committee shall be appointed for terms of three years. A member of a committee may be reappointed for a second term and for a third term, but no person shall serve more than six consecutive years on a single committee. The vice-chairperson/chairperson-elect shall appoint committee members to fill the vacancies due to occur during his/her term as chairperson. The vice-chairperson/chairperson-elect shall also designate the chairpersons of all committees which will function during his/her term as chairperson of the Section. Unexpected vacancies on a committee shall be filled by a special appointment made by the chairperson of the Section. A standing committee may be discontinued by a majority vote of the members present and voting at an annual Section meeting.

Sec. 2. Special (Ad Hoc) Committee - Special committees for the performance of particular assignments may be appointed at any time by the chairperson after consultation with the other members of the Executive Committee. Such special committees shall be discontinued at the end of the term of the chairperson who appointed them unless extended by the new chairperson. No special committee shall continue to function for more than two years without authorization by the Section.

Sec. 3. Discussion Groups - Informal discussion groups, to meet under the auspices of the Section at the time and place of the Annual or Midwinter meetings of the American Library Association, may be formed by any five or more members of the Section with the approval of the Chairperson.

Article VIII. Nominations and Elections

Sec. 1, Nominations - The vice-chairperson/chairperson-elect shall appoint a Nominating Committee of at least three members, designating one member as Committee chairperson. No member of the Nominating Committee shall be currently serving on the Executive Committee. The Nominating Committee shall choose a slate of at least two nominees for each of the offices of (a) vice-chairperson/chairperson-elect, (b) secretary, and (c) member-at-large. Additional nominations for these offices may be made by petitions signed by no fewer than five Section members. Nominations put forth by the Nominating Committee, as well as any additional nominations made by petition, shall be filed both with the Executive Director of the ACRL and with the secretary of the Section within the deadlines prescribed for nominations by the ACRL. All nominees must be members in good standing of the Section and must consent to candidacy in writing.

Sec. 2. Elections - Elections shall be conducted by mail ballot. For each office, the candidate receiving a plurality of the votes cast shall be elected. In case of a tie vote the successful candidate shall be determined by lot.

Article IX. Amendments

Sec. 1. Proposals - Amendments to these Bylaws may be proposed in writing by the Executive Committee, by a committee appointed specifically for the purpose, or by any five members of the Section. Proposals shall be filed with the secretary at least three months before the annual meeting.

Sec. 2. Notification - A copy of any proposed amendments to be voted on at the annual meeting shall be mailed by the secretary to each member of the Section at least thirty days before the annual meeting or shall be announced in College & Research Libraries News in an issue appearing prior to the annual meeting.

Sec. 3. Voting - An amendment approved by two-thirds of the members voting in a mail vote or by two-thirds of the members present and voting at an annual meeting of the Section shall be carried.

Article X. General Provisions

Wherever these Bylaws make no specific provisions, the organization of and procedures in the Section shall correspond to those set forth in the ACRL Constitution and Bylaws.

Article XI. Temporary Provisions

These Bylaws shall take effect upon the adjournment of the meeting at which they are adopted.

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