Withdrawal, Administrative Withdrawal, Resignation, Readmission
Withdrawals, administrative withdrawals, resignations, and readmissions are acted on by the First-year and Upperclass Deans (class deans), under the procedures defined for the COS. The deans act as agents for the COS in these matters.
A student who wishes to withdraw from the College must submit a "Request to Withdraw" form available from the offices of the class deans. "Requests to Withdraw" must be approved by a dean before they become effective. The deadline for withdrawal is the last day of classes of each term. Students who withdraw for medical reasons must have the concurrence of the College Health Service. Students who withdraw must leave campus housing within 48 hours after their withdrawal request has been approved by a dean. A withdrawal may have certain conditions associated with it, such as the requirement to remain off campus until readmission, which will be reviewed with the student. A student who leaves the College without permission to withdraw or who withdraws a second time (except medical or administrative withdrawal) will be considered to have resigned.
Students who are withdrawn in good standing from Dartmouth may enroll elsewhere in courses for transfer credit, subject to the policies and procedures of the Registrar's office requiring Dartmouth approval prior to enrolling. Transfer credit arrangements must be made in accordance with procedures outlined in the ORC. Such credit will not be entered on the Dartmouth record until the student is readmitted or reinstated in good standing.
Withdrawals are recorded in several categories:
- IN GOOD STANDING. The student is eligible for readmission at any time.
- ON PROBATION. A student who withdraws while on Probation will have that fact noted. If readmitted after withdrawal, the student will remain on Probation for the first term in residence.
- WITH PREJUDICE. Withdrawal at a time when suspension is likely were the term to be completed will be permitted only "with prejudice." Students withdrawn with prejudice must leave campus within 48 hours after the withdrawal has been approved, and may not return to campus before readmission without prior permission from the appropriate dean. Readmission will normally occur only after an absence of three terms. Early requests for readmission will only be considered if the student presents very compelling evidence that the maximum length of the withdrawal should not be in effect. Students returning from Withdrawal with Prejudice are on Probation for their first term in residence. Further unsatisfactory scholarship would not entitle such students to receive notices of Risk or Warning prior to Probation or Separation. During the period of withdrawal, a student may not progress toward completion of the Dartmouth degree by taking courses at other institutions, except as noted in the ORC.
- MEDICAL. Students withdrawn for medical reasons must receive approval from their class dean, with a recommendation from the Health Service, in order to qualify for readmission. Under certain circumstances, a student may be placed on an involuntary medical withdrawal according to procedures on file for review at the College Health Service and the Office of the Dean of the College.
- CASE PENDING. Students may be withdrawn with case pending if some conduct issue or other concern is not sufficiently resolved prior to withdrawal.
- WITH SIMULTANEOUS READMISSION. Withdrawn students are not normally granted simultaneous readmission unless their withdrawal is in good standing and/or for medical reasons. Normally, such readmission is for the term immediately following withdrawal.
- INACTIVE STUDENT. A student who has had four consecutive leave terms, or leave terms combined with administrative withdrawals, will be withdrawn by the Office of the Dean of the College at the beginning of his or her next term, if the student still does not have an active enrollment pattern.
Note: A student who withdraws from the College will, upon readmission, have the same academic and/or conduct status as before the withdrawal, unless as otherwise indicated.
Administrative Withdrawal is recorded for several reasons:
- LANGUAGE REQUIREMENT. Students failing to complete their language requirement by the end of their seventh term and failing to apply for a deferment of that requirement through the Registrar are subject to administrative withdrawal until they have met such requirements. Readmission is granted through the offices of the class deans.
- FINANCIAL OBLIGATION. Students failing to make good on their financial commitments to the College are subject to administrative withdrawal until verification that the bill has been paid in full. Readmission is granted through the offices of the class deans.
- OTHER. The College may, from time to time, develop other regulations which may result in administrative withdrawal, e.g., PE requirement, failure to check-in via the web when expected, failure to enroll in more than one course, etc.
Note: A student who is withdrawn for administrative reasons will, upon readmission, have the same academic and/or conduct status as before the withdrawal, unless as otherwise indicated.
Resignation. Students who intend to pursue degrees at another institution must resign from Dartmouth. A student who leaves the College without permission to withdraw or who withdraws a second time (except medical or administrative withdrawal) will be considered to have resigned. Students who resign are not normally considered for readmission.
Readmission. Students seeking readmission must submit a readmission request form (available in the offices of the class deans) and any appropriate supplementary documentation. Such material must be received in the offices of the class deans at least 60 days in advance of registration for the term in which the student wishes to return. Students will be asked to state:
- Why and when the student left Dartmouth.
- Why the student believes he/she is ready to return and complete his/her education in an uninterrupted fashion.
- How the student has prepared for return, both academically and otherwise.
- What the student's academic plans upon readmission are.
No readmission is automatic. The Registrar reserves the right to deny a student an enrollment pattern that includes an "R" for an overcrowded term even when the student is readmitted by the First-Year or Upperclass Deans Office.
Students who have withdrawn for medical reasons must secure the recommendation of the appropriate personnel at the College Health Service that they are fully capable of meeting academic responsibilities before readmission will be considered.
Those who withdrew with prejudice or who were suspended must support their applications with letters of recommendation from employers or other non-relatives who have known them well during their absence from the College.
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