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Suggestions for Faculty When Submitting an Academic Honor Principle
Allegation to the UJAO:
Faculty guidelines for responding to suspected violations of the Academic
Honor Principle can be found in various forms and locations on campus to
include the current Dartmouth College Student Handbook.
It is suggested that an instructor who suspects that a student may have
violated the Academic Honor Principle of the College may want to discuss the
suspected violation with the student(s) in order to determine that there has
been no misunderstanding between the instructor and the student(s).
The instructor is strongly encouraged to then test the validity of his or
her suspicion by consulting a colleague or the department/program
chair.
If after reviewing material with the department/program chair, the
instructor believes their suspicion to be valid, the instructor should
immediately contact the Undergraduate Judicial Affairs Office while informing
their department/program chair of their action. The instructor, after
consulting with UJAO will need to prepare certain materials for
submission. These materials, depending on the nature of the alleged violation,
should include:
- Cover letter describing how the instructor/faculty member discovered the
possible violation and any related background---what was covered in class
regarding the assignment, the Academic Honor Principle, etc.; conversations
with the accused student(s); consultation with colleague(s), the
department/program chair; etc.
- Copy of the course syllabus and any related written information on how the
Academic Honor Principle applies to the course and the specific assignment in
question.
- Copy of any written material(s) regarding the particular assignment.
- The assignment(s) in question (originals).
- Copies of the assignment(s) in question with material either underlined or
highlighted that is verbatim or that appears to be copied from another
assignment or source, along with the same on the source. It may be helpful to
consult with someone in Judicial Affairs at this point to discuss the method of
presentation for this sort of material.
In cases where the assignment involves computer code it may be useful to take
the entire assignment and show all the characters in the document, including
spaces, by using a text or Word file. (In Word this can be done by selecting
the entire document and clicking on "reveal formatting" under Format and click
on "show all formatting marks".) This format enables one to compare spacing,
indents, end returns, etc.
The document(s) then should be printed as hard copies (by printing the screen
or taking a snap shot) to include with the case materials. The verbatim text
(including spacing, etc.) on these documents should then be underlined or
highlighted to provide an easy-to-view (and photocopy) comparison of the
materials in question.
While this method of presentation may be time-consuming, it is very useful for
Dean of the College, staff in Undergraduate Judicial Affairs and for the "lay"
members of the COS who may not read or understand code and enables all parties
to easily compare two or more documents.
- Other materials as appropriate to the assignment in question, or the case.
Items 2-3 above may be materials from the course's web site.
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