Undergraduate Research Grants
Next deadline: Wednesday, February 1, 2017
- This deadline is for Spring 2017 projects.
- Requests for faculty recommendations should be submitted ONE WEEK before the application deadline (via online form available on the UGAR Canvas site).
- Note that funding is not awarded retroactively or for research in the same term as the application deadline.
- Additional program deadlines
Leave term research (full-time): up to $4,800
- Research grants are intended for projects in which students are intellectually engaged and playing a key role in the project. Students who will be serving as research assistants for faculty on faculty projects should apply for the part-time scholarship and assistantship programs, such as Presidential Scholars, Junior Research Scholars, and Sophomore Science Scholars.
- See below for information on eligibility and application process.
Senior honors thesis research: up to $2,500 per term
- Applications for group projects are welcomed. Blitz "undergraduate research" for information on how to submit an application for a group project.
- In some cases, larger grants may be possible for projects that require a higher level of funding. You must contact UGAR before submitting your application if you would like to apply for a larger grant. You will also need to include a section in your written proposal justifying your budget request
- A portion of each award ($100) is withheld pending submission of a final report to the Office of Undergraduate Advising and Research.
Eligibility for Leave Term Research Grants
- Grants are awarded for leave term research during sophomore and junior years. This includes the summer after the first year and the summer before senior year although funding for the summer after first year is limited.
- Students are not eligible for leave term research grants during senior year or if they have completed enough credits for a Dartmouth undergraduate degree (for example, students who have completed a Dartmouth A.B. and are continuing coursework for a Dartmouth B.E. are not eligible for leave term research grants).
- Students apply for funding the term before the one in which they intend to engage in the research. Funding will not be awarded retroactively or for applications submitted in the same term as the research.
- Students who have previously received funding through UGAR must be in good standing in that program in order to be considered for a grant (e.g. submitted all required paperwork and final reports).
- Note that students who have received a previous research grant (leave term or honors thesis) must submit a summary/final report in order to be eligible for a research grant in a later term.
- Senior Fellows and Mellon Mays Undergraduate Fellows are not eligible for these grants.
- Applicants can receive a maximum of 2 leave term grants (students are eligible for senior honors thesis grants even if they have received 2 leave term grants).
- Students MUST be working directly with a Dartmouth College faculty mentor on the research. This generally includes faculty at the college, Geisel School of Medicine, Tuck School of Business, and Thayer School of Engineering. Please contact Undergraduate Research if you have questions about your advisor's eligibility to supervise your research.
- Students doing research with faculty at other (non-Dartmouth) institutions are not eligible for research grants.
- Students are not eligible for funding for room and board for research being conducted in or near their home towns except in unusual circumstances.
- If you have questions about your eligibility, you must contact UGAR prior to the application deadline.
- Funding decisions are announced 2 weeks after the application deadline for applications submitted in summer, fall, and winter. Due to the large number of applications submitted in the spring for summer term funding, decisions will be announced 3 weeks after the deadline rather than 2.
- Note that this notification deadline is typically AFTER the deadline to apply for D-plan changes. If you are applying for a leave term grant, consider the implications of receiving vs. not receiving a grant in terms of the impact on your D-plan. There is a penalty to change from a residence term to a leave term after the registrar's deadline, but there is no penalty for changing from a leave term to a residence term.
- Students are required to list the total cost of the project on the application form. Students who apply for funding from other sources in addition to UGAR may not accept funding in excess of the total cost of the project.
- Priority for leave term funding will go to students conducting unpaid research full-time.
- Applications involving research that is less than 10 weeks and/or less than 35 hours per week will be considered after decisions are made about full-time research and only if funding is available. Awards for part-time research will be pro-rated based on the number of weeks and/or number of hours of proposed research. Students conducting research for less than 20 hours per week are not eligible for leave term grants
- Leave term research grants are intended for unpaid research. For example, if your faculty research mentor is paying you hourly wages for the work related to your research, you are not eligible for a leave term research grant unless you have additional expenses not covered by your wages. This must be detailed on the budget form, and your wages must be included in the "additional sources of funding" section.
- In general, grants are not awarded for travel to countries on the U.S. State Department travel warning list. If you are applying for funding to travel to a country or region under a U.S. State Department warning, a Travel Waiver is required, and application for a waiver must be submitted at the same time as the grant application materials are submitted.
- For research projects involving international travel:
- Pre-trip planning information as well as security and medical assistance while abroad is available through Dartmouth's subscription to International SOS.
- Be sure to check on visa policies well in advance of any planned travel as the visa application process can be lengthy in some cases.
- You will be required to submit your trip information on the Travel Registry Form.
- Ownership of intellectual property created by students conducting research funded by a UGAR research grant shall be determined in accordance with the patent and copyright policies of Dartmouth College.
- Travel: airfare, bus, subway, personal vehicle, etc., costs directly associated with your research. The cost of travel to your home state or country for research is not covered.
- Housing: hotel or other accommodations while traveling away from campus (cost of living at home is not covered).
- Food: meals while traveling away from campus (cost of food while living at home is not covered).
- Lab materials (chemicals, test kits, animals, petri dishes, etc.)
- Art and photography supplies
- Photocopying library and archival materials
- Rental equipment
- Survey costs (*NOTE: applicants will need to provide justification for the number of completions/subjects required. We understand the cost of surveys can be high, but we will not be able to provide funding that exceeds our maximum award amount.)
Generally not covered:
- Computer hardware and software
- Transcription services
- Purchase of equipment (e.g. computers, audio recorders, cameras, video cameras, cell counters, blood pressure monitors, etc.)
- Retroactive funding for research already completed
- Cost of traveling between Dartmouth and your home
- Tuition or living expenses for courses taken on or off campus
- Fees for external programs or instruction
- Individual stipend/hourly wages (self or others)
Application materials and specific instructions are available on Canvas:
- Enroll in the UGAR applications Canvas site
- You will be asked to web authenticate and then confirm that you want to enroll.
- Once you enroll, you will not be able to un-enroll on your own. All users will be unenrolled at the end of each academic term.
- The Canvas site will be open for enrollment on the first day of each term and will close after the application deadline.
Application checklist (all materials are submitted via Canvas):
- Application form (includes budget)
- Research proposal (see research proposal guidelines below)
- Recommendation from faculty research advisor (requested and submitted via online system): this must be submitted ONE WEEK BEFORE the application deadline
- Consult with your faculty research advisor to determine whether your project needs to be reviewed by the Committee for the Protection of Human Subjects. If your project will require review, then you must submit your CPHS materials at the same time as you submit your grant application.
- If you are proposing to travel to a country on the US State Department Travel Warning list, you must submit your application for a travel waiver at the same time as you submit your grant application.
Research Proposal Guidelines
- Proposals should be 4-6 pages in length (double-spaced). This page limit does not include references, additional figures, etc. Do not include a cover page.
- your proposal should be written in such a way that it is comprehensible to non-experts in the field.
- Detailed proposal and budget guidelines are on the UGAR applications Canvas site (link will available by the start of winter term).