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Undergraduate Advising and Research
Parker House, HB 6201
Hanover, NH
Phone:  603.646.3690
Fax:  603.646.8190

How to Apply for an Undergraduate Research Grant

NEW: Application System on Canvas

Enrolling in the UGAR Application Canvas site:

  • Click HERE to enroll in the Canvas site.
  • You will be asked to web authenticate and then confirm that you want to enroll.
    • Once you enroll, you will not be able to un-enroll on your own. All users will be unenrolled at the end of each academic term.
  • ALL application materials and instructions are available on the Canvas application site.
    • Application materials can be submitted on first day of each term until the application deadline (for research in the following term).

Application checklist:

  • Application form (includes budget)
  • Research proposal (see research proposal guidelines below)
  • Recommendation from faculty research advisor (requested and submitted via online system): this must be submitted ONE WEEK BEFORE the application deadline
  • Consult with your faculty research advisor to determine whether your project needs to be reviewed by the Committee for the Protection of Human Subjects.  If your project will require review, then you must submit your CPHS materials at the same time as you submit your grant application.
  • If you are planning to travel to a country on the US State Department Travel Warning list, you must submit your application for a travel waiver at the same time as you submit your grant application.

Research Proposal Guidelines

Proposal content:  your proposal must be divided into sections as described below (be sure to clearly label the sections)

1.  Project information

  • state what the project is
  • explain why the project is important (e.g., how the project will contribute to your academic development)
  • describe how your background in academics and/or other areas has prepared you to do this project
  • discuss relevant literature and/or previous work in the area done by you and by others
  • describe the project: what exactly are you planning to do
  • describe any language and/or cultural barriers as well as potential safety concerns you may encounter in the course of your project

2.  Timeline for the project

  • include a timeline for your research (for example, list what you expect to be doing each week during your project)
  • if you plan to travel off campus for your research, provide an itinerary for where you plan to be and when you will be there
  • if you will be doing anything else during the term of your proposed research (e.g. internship, employment, personal travel) note this specifically

3.  Budget information

  • provide an explanation for the budget items listed in the online application form
  • if you are applying only for funding for room and board during a leave term, no additional explanation or justification is necessary
  • if you are applying for funding for a leave term project and you do not plan to work on it full time, state this specifically and note the amount of time you intend to devote to the project
  • if you would like the committee to know of any particular financial needs or circumstances, you may include that information in your proposal

4.  Senior honors thesis research

  • if the research is related to your senior honors thesis, explain the relationship of the research to your honors thesis (proposed or in progress) and also specify whether your research advisor is also your thesis advisor
  • if your research is not related to a senior honors thesis, then you may omit this section of the proposal

General information

  • Proposal should be 4-6 pages in length (double-spaced). This page limit does not include references, additional figures, etc.  Please do not include a cover page.
  • Your proposal should be submitted as a word document or as a pdf.  Please be sure your file has the appropriate extension (.doc or .pdf) as files without an extension are corrupted when uploaded to Blackboard.
  • Proposals are submitted via Canvas (NOT as email attachments or as paper copies).

Budget Guidelines

On-Campus Leave-Term Expenses

  • On-campus leave-term expenses are automatically eligible for the maximum award, and are intended to cover:
    • Cost of Dartmouth housing
    • Cost of Dartmouth meal plan
  • Students who remain in Hanover during their full-time leave term project and choose to live off campus rather than in campus housing are also eligible for the maximum award even if their estimated housing and meal expenses are less than the cost of living on campus

Travel Expenses

  • Travel - airfare, bus, subway, personal vehicle, etc., costs directly associated with your research. Explain why it is necessary to travel as opposed to other alternatives. If your research will take place on campus during a leave term, travel to and from campus at the start and end of the term is NOT covered.  The cost of travel to your home state or country for research is also not covered.
  • Rent - hotel or other accommodations while traveling away from campus (cost of living at home is NOT covered).
  • Food - meals while traveling away from campus (cost of food while living at home is NOT covered).

Other Expenses

  • Generally covered:
    • lab materials (chemicals, test kits, animals, petri dishes, etc.)
    • art and photography supplies
    • long-distance calls related to research
    • photocopying library materials
    • rental equipment
    • survey costs *NOTE: applicants will need to provide justification for the number of completions required for the project. We understand the cost of surveys is high, but we will not be able to provide funding that exceeds our maximum award amount.
  • Generally not covered:
    • computer hardware and software
    • transcription services
    • books
  • NOT covered:
    • purchase of equipment (e.g. computers, audio recorders, cameras, video cameras, cell counters, blood pressure monitors, etc.)
    • retroactive funding for research already completed
    • cost of traveling between Dartmouth and your home
    • tuition or living expenses for courses taken on or off campus
    • fees for external programs
    • individual stipend/hourly wages (self or others)

Last Updated: 5/10/16