Hiring Students: Checklist
Job Description Form
- Complete the form for each student position in your office. SEO will enter the information into our database, SEO Jobnet, and assign the position a number. SEO will blitz the Jobnet Number to you. Please hold onto this number as you will have to put it on every student timesheet.
- Click here to get the form.
Advertising the Job
- When a position becomes vacant, notify SEO with the Jobnet number. We will then post your position on SEO Jobnet. Also, notify SEO when a position has been filled. We will remove the listing from SEO Jobnet.
Hiring the Student
- Contact SEO with the Jobnet Number. SEO will then remove the listing from Jobnet, but will keep the information in our database for future use.
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Verify that the Student has completed the following...
- I-9 (Payroll Office)
- W-4 (Payroll Office)
- Letter from Legal Guardian (Payroll Office): If student is 17 years or younger.
- Timesheets (Payroll Office): These are to be filled out every 2 weeks and are due at 9:00am the Monday before payday.
- Leave Term Work-Study Request Form (Student Employment Office): If you are hiring a work-study student during a leave term, please be sure that the student has filled out this form.
- By following this process you will ensure that you have taken the proper steps to hiring a student worker and all is in check. This will also help avoid any unnecessary hassles later on.
Student Employment Office
E-mail: Student.Employment.Office@dartmouth.edu
Phone: x 6-3641
HB 6124
Payroll Office
E-mail: Dartmouth.Payroll@Dartmouth.edu
Phone: x 6-2697
HB 6161
