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The first step to employing a student worker is defining the job the student
will be expected to do. For example; Does the student need general or specific
skills to perform the tasks of the job, What tasks need to be done, who in the
office will be the student's direct supervisor, what will you pay the student
employee? These are all questions to ask when deciding how you will structure
your student position. The Student Employment Office (SEO) has developed
various tools to help you answer these questions.
The Job Description Form
The job
description form is to be filled out by you, the employer. This form is of
much importance, whereas it serves not only as an advertising tool and a basis
to pay your student worker, it will become part of your own student training
manual, and finally it will be used as a tool of measure for student
evaluations. For your convenience copy of the updated Job Description Form is
available electronically via blitz mail and on our website: http://www.dartmouth.edu/~seo/
The Student Employment Office at Dartmouth wishes to help you with any
student employment questions you may have. In an effort to help all employers
as we continue our transition, we have created this tool as a guide to help you
create, revise, and complete the Jobnet Job
Description Form.
SEO JOBNET #: Please leave blank if this is a new
position. SEO will assign a JOBNET # for you. When revising a
current job please indicate the number already assigned that you wish
to revise.
Please X Active, if you wish this position to be available
for students to view on Jobnet and apply for. Inactive, if you have already
filled the position.
Employer/Agency: Please enter your department.
On or Off Campus: Please X
Period of Employment: Please X all terms that you plan on
hiring a student employee.
Processing Status: Standard means that the Jobnet#
is active or inactive as requested. The hiring department would be responsible
for notifying SEO to request a change of activation for each Jobnet # that is
listed as Standard. Auto-Renew means that a few weeks prior to the beginning of
each term the job will be listed as active until the department notifies SEO
that they wish to inactivate the Jobnet#. You may choose to change a Jobnet #
from Standard to Auto-Renew and visa versa, by e-mailing SEO.
Work Study Plan: Please X one, with the understanding that
SEO will review to position to insure that it qualifies for the plan requested.
You will be notified of any and all changes to the Jobnet#.
Job Title: Please enter a one - four word title for the
position.
Job Descriptions and Requirements: Please keep this brief,
yet informative. You may want the student to contact you directly for more
in-depth information, if it is a more complex position.
Hours per week: An estimate is appropriate here.
How to Apply: Please X any or all at your option
Rate of Pay: Min - list starting pay, Max. if applicable.
Please X one: Per Hour. Or Term or Year or Event
Contact Name: The person who the student and/or SEO will
contact for information regarding this position.
Contact Title: Of above listed person
Contact E-Mail: Please enter, if e-mail is not through
Dartmouth Blitz.
Address: Please list a Hinman Box, if applicable
Address: self-explanatory
Comments: Please X either yes or no, if you wish to offer
this position to non work study students.
Additional Comments: Your Choice!
Types of Student Positions
1. Federal Work-Study: The Federal Work-Study Program (FWSP), a
federally funded program administered through Dartmouth College, promotes
access to employment to help students gain professional experience while
meeting educational expenses. Campus employment through this program is offered
as a resource for students who are eligible for financial assistance under
Federal and Dartmouth guidelines. Eligible students must be U.S. citizens,
enrolled full-time, and be in good academic standing. Eligible positions must
meet the following requirements....
- FWSP student workers may not displace or replace regular full time
employees.
- FWSP employment must not involve the construction, operation or maintenance
of a facility used for religious worship or sectarian instruction.
- FWSP students must not be involved in any political activity or
lobbying.
- FWSP students may not be paid for receiving instruction in a classroom,
laboratory, or other academic setting.
2. Federal Work-Study Plan - Employment: Employment is an
institutional alternative to federal work-study. This is awarded Primarily to
International and Canadian students because they do not qualify for federal
funds. Employers wishing to hire either Work-Study or Employment eligible
students will X this.
3. Non Work-Study: Not all jobs meet the qualifications for federal
work-study funds, nor do all students qualify for work-study or employment
funds. Therefore, we have added a Non Work-Study component. There are no
subsidies for these students.
4. Student Administrative Internships: These positions are not paid
through federal money nor are the students required to be paid biweekly,
instead they are paid once a month.
Job Classification
Below is a list of 26 possible categories your position will fall into. SEO
will assign one of the following categories that best suits the student
position.
- Arts/Communications/Museums
- Athletics/Coaching
- Business Administration
- Child Care
- Computer Programming/Tech Support
- Desktop/WWW Publishing
- Education
- Food Service/Restaurant
- Gardening/Horticulture/Farming
- Health Care
- Journalism
- Labor/Yard work/ Housework
- Languages
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- Law
- Libraries
- Marketing/Public Relations
- Mentoring/Counseling
- Miscellaneous
- Office/Data Entry
- Publishing
- Research
- Retail/Sales
- Security/Safety
- Social Issues
- Tour Guides
- Tutoring/Academic Support
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When choosing a classification category, we refer to the job description and
job title to classify the position. It is possible that a student may be
working in the Hood Museum of Art. The student's responsibility is to provide
security services to the museum, the position would be classified as
Security/Safety, not Arts/Communications/Museums.
When choosing a classification category, we refer to the job description and
job title to classify the position. It is possible that a student may be
working in the Hood Museum of Art. The student's responsibility is to provide
security services to the museum, the position would be classified as
Security/Safety, not Arts/Communications/Museums.
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