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Cocktail Party 'Tails'

 

Cocktail Party 'Tails' Procedures

  1. Recognized student organizations that plan on hosting cocktail parties, need to develop written internal management procedures that outline how the organization will coordinate and run such events.  The internal management procedures need to be submitted to and approved by the department that has recognized the organization (example: Greek organizations are recognized by the Office of Residence Life).
  2. Cocktail parties may only be attended by (a) members of a recognized organization and their invited guests or (b) members of two recognized organizations (example: a fraternity and sorority).
  3. Cocktail parties must be registered through the Student Activities Office.  This should be done through the following web address -- http://www.dartmouth.edu/~sao/semp/eventreg-form.html
  4. There is no on the fly registrations for cocktail parties.
  5. Alcohol must be served from a single location by a SEMP-trained member of the organization.
  6. Drinks must be made and served in front of the individual that will be consuming them.  There can not be any pre-mixed drinks (example: punches).  Any drinks made in a blender must be made one drink at a time.
  7. Wristbands are not required, although, the Student Activities Office will provide wristbands to organizations that elect to use them.  For organizations that opt not to use wristbands, their internal management procedures should outline how the server, with the absence of wristbands, determines which guests are of age.
  8. The Department of Safety & Security can conduct a single walk through just prior to the start of a cocktail party.

Social Event Regulations

  1. Recognized student organizations that host social events with alcohol must adopt a written statement of responsibility regarding the management of alcohol at any events held by that organization.  Additionally, the organization must adopt written internal management procedures in order to host events at which there will be alcohol present.  The documents must be submitted and approved by the College department that has recognized the organization (Example: Residence Life, Student Activities, etc.).  Support and consultation is available through the Office of Alcohol and Drug Education, Office of Residential Life, Safety and Security, Dartmouth Alcohol Peer Advisors, and the recognizing departments in the development of each organization’s written internal management procedures.
  2. Social events may only be hosted when classes are in session and during Senior Week.
  3. Social events can occur between the hours of 5 p.m. and 1 a.m. Monday through Thursday, between 12 Noon and 3 a.m. on Friday and Saturday, and between 12 Noon and 1 a.m. on Sunday.
  4. Sponsoring organizations may host only three "Open" social events per week. The week begins Monday and ends Sunday.   There is no limit on the number of "Members Only" and "Closed" events that an organization may host per week.
  5. The length of time alcohol may be served shall not exceed five (5) hours at any event.  The length of the event, however, may be longer than five hours.
  6. Student organizations may not host another "Closed" or "Open" event within 12 hours of the conclusion of their last "Closed" or 'Open" event.
  7. Social events must be held in designated social spaces as outlined in the College alcohol policy. See section IV and IX of the student alcohol policy for details pertaining to individual student rooms and common areas.
  8. Actual or anticipated social event attendance may not exceed one and a half times the fire code capacity of the event location/facility over the duration of the event. The number of individuals permitted at a social event may not at any time exceed the legal limit established by fire safety codes.
  9. Alcohol may not be the primary focus of the social event.
  10. Drinks should be measured, poured, and mixed in view of the individual who is being served the drink.
  11. Alcohol punches or anything that could be construed as an unregulated common source are not permitted.
  12. Invitations, posters, and other event publicity may include reference to alcohol being served but alcohol may not be the focus of the publicity.
  13. There will be no alcohol permitted for the purpose of membership recruitment for any type of student organization. Any social event at which organizations are promoting or encouraging students to join or affiliate must be alcohol free.

Last Updated: 9/21/06