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Social Event Management Procedures (SEMP) Definitions

The terms defined in this section are intended to be used in the context of Dartmouth College student social events.

a)  Social Event:

  1. Any activity that is sponsored by a student or organization and at which alcohol is present unless the event is held at an establishment licensed to sell alcohol (i.e., restaurant, hotel, bar, nightclub, etc.).
  2. This includes, but is not limited to, events that are hosted or cosponsored by multiple individuals or organizations.

b)  Sponsoring Organization:

  1. Any Dartmouth College student, group of students, organization or living unit that pays for or otherwise provides alcohol, directly or indirectly, to attendees and/or registers, or should have registered, a social event in any College-affiliated space (residence hall room or common space; CFS, undergraduate or senior society physical plant; designated social space; etc.).
  2. Sponsorship may be indicated by, but is not limited to, the names of the individuals or the organization on the registration form, and planning or agreeing to participate or attend the social event.
  3. Sponsoring organizations are responsible for the social event from beginning to end. The organization is responsible for ensuring the safety of guests and security of the facility as well as compliance with all applicable laws, College policy, and the Social Event Management Procedures.
  4. This definition also applies to co-sponsorship of social events.

c)  “Members Only" Event:

  1. Events that are only open to and attended by student members of one recognized student organization.
  2. These events do not require registration or notification; however, each organization’s internal management procedures must include their specific plans for managing "Members Only" events.
  3. Kegs are not permitted.
  4. Promotion is limited to announcements to undergraduate student membership only.

d)  'Closed" Event:

  1. Events that are only open to and attended by members of one recognized student organization and their invited guests, not to exceed 80 people.
  2. Safety and Security must be notified of these events at the following web site: http://www.dartmouth.edu/~sao/semp/eventreg-form-closed.html

e)  "Open" Event:

  1. All open events and events with attendance at or exceeding 80 people.
  2. These events must be registered. http://www.dartmouth.edu/~sao/semp/eventreg-form.html

f) Cocktail Party 'Tails'

  1. Cocktail parties may only be attended by (a) members of a recognized organization and their invited guests or (b) members of two recognized organizations (example: a fraternity and sorority).
  2. Hard alcohol is permitted, but Kegs are not.
  3. These events must be registered. http://www.dartmouth.edu/~sao/semp/eventreg-form.html

g)  Event Host:

  1. Students from a sponsoring organization who are responsible for the management of the social event including ensuring the safety of guests and security of the facility as well as compliance with all applicable laws, College policy, and the Social Event Management Procedures.
  2. Hosts are in charge and in attendance at all times.
  3. Hosts are responsible for dealing with problem situations that arise during the social event, including those at the entrance, exits, and serving area. Hosts ensure that the social event is executed with courtesy and respect towards the surrounding areas (including residential areas and neighbors).
  4. Hosts must be actively enrolled Dartmouth students 18 years old or older.
  5. Hosts are listed on the registration form and are easily identifiable during the social event.
  6. Hosts may not consume alcohol or be under the influence of any other substances during the social event.
  7. Hosts will be required to have attended the Dartmouth College Host, Monitor, and Server Workshop. (aka "SEMP Training")

h)  Monitor:

  1. Individuals, usually Dartmouth College students, either paid or volunteer who are under the direction of the event host(s).
  2. Monitors typically work at the entrance door, exits, circulate through the event, or other locations at the direction of the host(s) to ensure the safety of guests, security of the facility, and compliance with these procedures.
  3. Monitors may not consume alcohol or be under the influence of any other substances while monitoring the social event.
  4. Monitors will be required to have attended the Dartmouth College Host, Monitor, and Server Workshop. (aka "SEMP Training")
  5. For "Open" events, the minimum number of College trained student monitors for registered events is five (5).  Organizations, in consultation with Student Activities, may determine that more monitors are needed to effectively manage their event.  Student organizations should strive for a ratio of 1:25 – one monitor per twenty-five guests.

i)  Server:

  1. Individuals, usually Dartmouth College students, either paid or volunteer, that are under the direction of the event host(s) who responsibly dispense, distribute, or otherwise provide alcohol to an individual.
  2. Servers must be 18 years of age to serve alcohol according to New Hampshire state law.
  3. Servers may not consume alcohol or be under the influence of any other substances while monitoring the social event.
  4. Dartmouth College approved caterers with a valid New Hampshire liquor license may be hired as servers. A list of approved caterers is on the Conferences and Special Events blitz bulletin board.
  5. Student servers will be required to have attended the Dartmouth College Host, Monitor, and Server Workshop. (aka "SEMP Training")

j)  Guest:

Any person in attendance at a social event other than the hosts or member of the sponsoring organization holding the social event.

k) Intoxication:

Intoxication is identified by generally reliable signs.  These signs may include, but are not limited to, the strong odor of alcohol on an individual's breath, slurred speech, impaired coordination, glassy eyes, or exaggerated emotions and behaviors.  Students may be considered to have violated the College policy prohibiting public intoxication if their level of impairment attracts the attention of College, town, or other officials and warrants medical care.  With respect to this policy, "public" is understood to be any place to which members of the community have general access, including hallways, common spaces, and rest rooms of administrative and academic buildings, residence halls, and CFS organizations.  It does not include students' individual rooms.

Last Updated: 9/21/06