Dartmouth College
Social Event Management Procedures (SEMP)
Purpose
The Social Event Management Procedures (SEMP) reflect Dartmouth College’s
commitment to provide the safest possible social atmosphere for members of the
College community and their guests. Its success depends upon the cooperative
efforts of students, faculty, administration, and alumni in both understanding
and upholding the spirit of personal responsibility and respect for self and
others that is embodied in these procedures. Any exceptions to these procedures
must be approved in advance by the Office of Student Life.
Goals
Social gatherings at Dartmouth College are an important part of our
community life. For all events, regardless if alcohol is present, we strive to
achieve the following goals:
- Respect the rights of all individuals and respect the property of
others.
- Protect the health and safety of community members and their guests.
- Empower and encourage students to assume an active role in the planning and
management of social events
- Provide an enjoyable atmosphere conducive to positive social
interaction.
- When alcohol is present, model responsible alcohol use.
- Decrease legal liability for students, organizations, and Dartmouth
College.
- Comply with College policy and state and local laws.
Procedures
Irresponsible alcohol consumption can often interfere with the educational
purpose and social climate of the College. All students and student
organizations have a responsibility to follow the Social Event Management
Procedures (SEMP) outlined below and will be held accountable for failure to
follow the procedures. Students in the graduate and professional schools should
refer to guidelines found at http://www.dartmouth.edu/~sao/pdfs/Graduate&ProfStudents.pdf
Event Categories
Frequently Asked
Questions
Event Category Identification Chart (.pdf download)
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CATEGORY
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"MEMBERS ONLY"
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"CLOSED EVENT"
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"OPEN EVENT"
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"COCKTAIL PARTY"(TAILS)
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Definition
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Current undergraduate members of one organization
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More than 40 members of an organization and invited guests not to exceed 80
people
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All open events AND events with attendance at or exceeding 80 people.
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Events by invitation only that are serving hard alcohol.
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Registration
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No notification or registration required
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Notification
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Registration...as is current practice
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Registration with Student Activities
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Walk-Throughs
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No walk throughs
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Incorporated as part of safety walk throughs
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Walk throughs...as is current practice
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One Walk through
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Hard Alcohol
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Hard alcohol permitted
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No hard alcohol
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No hard alcohol
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Hard alcohol permitted
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Kegs
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No kegs
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A keg permitted
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Kegs permitted
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NO Kegs
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Mgmt. Procedures
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Internal organizational procedures
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Current SEMP procedures without registration, walk throughs,
wristbands, and keg tags; Internal risk management procedures with
internal monitoring.
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Same as current SEMP procedures
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Internal management & SEMP policy
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Leadership Responsibility
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Members are responsible for looking out for other members
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A minimum of 3 SEMP trained student workers
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A minimum of 5 SEMP trained student workers
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A minimum of 3 SEMP trained student workers
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Register "On the Fly"
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No, "On the Fly"
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Yes, call Safety & Security about closed events "On the Fly"
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No, "On the Fly"
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No, "On the Fly"
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Legal Compliance
All students and sponsoring organizations must comply with federal, state,
local laws, and regulations concerning the service of alcohol at all times,
including at member-only events. Students and sponsoring organizations must
also fully observe the Dartmouth College Student Alcohol Policy.
Violations
- Sponsoring organizations could be held accountable for any violations of
College policy that occur at their social event. Individual violators could
also be held accountable for their actions. Alleged violations will be
forwarded to the Undergraduate Judicial Affairs Office for possible further
action.
- When applicable, organizations and individuals are also responsible to
uphold specific departmental regulations. Please check with your sponsoring
department for further information.
Good Faith
It is recognized that this document cannot address, in specific fashion, all
possible social situations that may occur. Where these procedures are not
specific on a particular point, individual and organizational hosts are
expected to conduct their social events and themselves in the spirit of social
responsibility consistent with these procedures.
Social Event Procedures-full text (.pdf
download)
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