Reservations
To make a reservation for a room in Collis, Thayer, or Robinson, please go
to the Webviewer Please use
the Weviewer for Staff if you are Staff and the Webviewer for Students if you
are a Student. You will receive an email confirmation that the request has been
received - this is NOT A RESERVATION CONFIRMATION.
Reservations may be made up to one year in advance for one-time events while
standing reservations may be made during the last 2 weeks of the prior
term.
A College account string is required to make a reservation and this number
will be used if any damages occur. Normally, there is no charge to student
organizations for use of space. Events that require extraordinary set up or
technical support may incur special charges, which will be discussed with the
person making the reservation prior to the event.
In order to make the best use of spaces in the buildings the Collis
Scheduler will assign rooms accordingly. Groups may request a particular
location and that preference will be taken into account when possible.
Any cancellations of reservations should be made at least 72 hours in
advance to allow another group access to the space.
Set-ups and Decorations
Each event must be completely set up, run, and cleaned up during its
reserved time. This also means that decorations, rented furnishings, and
technical equipment from outside vendors must be removed from the building
during the reservation time.
In Common Ground, the Collis Center and Student Activities staff can provide
an extensive array of set ups and technical equipment much of which is
available to student organizations at no charge. Other items needed may be
rented at the expense of the program's host.
Prohibitions - helium balloons, smoke, open flames, fog and bubble machines,
internal combustion engines (including chainsaws and motorcycles).
|
