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Dartmouth College

Insurance Guidelines When Purchasing Goods or Services

Insurance is a means to ensure that a vendor/contractor providing goods or services to Dartmouth has the resources to meet its obligations under any agreement between Dartmouth and the vendor/contractor.  Agreements between Dartmouth and our vendors/contractors should be governed by Dartmouth’s standard Terms and Conditions or by a negotiated contract in which Procurement and/or the Office of the General Counsel are involved.

All vendors/contractors who wish to do business with Dartmouth must meet the corresponding minimum insurance requirements below.  Dartmouth employees who purchase goods or services on behalf of Dartmouth are responsible to ensure that their vendors/contractors meet these minimum insurance requirements and that their vendors/contractors agree to comply with Dartmouth’s standard Terms and Conditions.

Food providers, construction, transportation, information technology, summer/minor camps, and environmental services are handled through the procedures listed below in Section 2–Defined Risk Activities.

Risk and Internal Controls Services will not modify any of these requirements.  Any requests to modify these minimum insurance requirements should be directed by the Dartmouth employee to their division leadership along with justification for making the change and exposing Dartmouth resources to potential loss.  Due to potential exposure of Dartmouth resources, any modification that reduces these minimum insurance requirements should be extremely limited.

SECTION 1 – ORDINARY RISK ACTIVITIES (minimal exposure)

Ordinary Risk Activities encompass roughly 80% of the goods or services provided to Dartmouth by external vendors/contractors.  Vendors/contractors must meet the minimum insurance requirements below. Certificates, if obtained, are to be submitted with the agreement/contract when requesting a PO, prior to the receipt of goods or services.

 

MINIMUM INSURANCE REQUIREMENTS
(Additional limits or coverages may be required based upon activity/risk involved.)

WHO NEEDS IT

TYPE OF INSURANCE

MINIMUM LIMITS

LINKS

All vendors/contractors
AND
Anyone using our facilities

General Liability

$1,000,000

Sample General Liability Certificate

Vendors/contractors utilizing motor vehicles (owned, hired, or borrowed) to deliver goods or services on Dartmouth property

Auto Liability

$1,000,000

Sample Auto Liability Certificate

Vendors/contractors who have employees working on campus (not sales calls/not required of sole proprietors)

Workers’ Compensation/
Employers Liability

Statutory limits/
$100k/500k/100k

Sample Workers' Compensation Certificate

Vendors/contractors providing professional services, including but not limited to lawyers, accountants, actuaries, engineers, designers, software consultants/designers, compliance trainers, executive search firms, real estate agents, and medical professionals.

Professional Liability/Errors & Omissions

$1,000,000

Sample Professional Liability Certificate

 

SECTION 2 – DEFINED RISK ACTIVITIES

FOOD PROVIDERS/CATERERS
Please click here.

CONSTRUCTION
Geisel buildings, please contact: David Harris/603-650-1713
Thayer buildings, please contact: Christine Cook/603-646-1582
Tuck buildings, please contact: Shelley Wirasnik/603-646-0193
All other: Planning, Design & Construction/603-646-2131

TRANSPORTATION
Please click here.

INFORMATION TECHNOLOGY
Information technology services involving Personally Identifiable Information (PII), Protected Health Information (PHI), or any other Dartmouth Confidential Information contact:  Procurement

SUMMER/MINOR CAMPS
Please contact: Conferences and Events

ENVIRONMENTAL
Please contact: Michael D. Cimis/603-646-0235

Agreements/contracts along with certificates of insurance should be submitted with the request for a PO prior to the receipt of goods or services.

 

May 2017

Last Updated: 5/16/17