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Risk and Internal Controls Services

53 South Main Street, Suite 212
Hanover, New Hampshire 03755
Hinman: HB 6012
Phone: 603 646-2441
Fax: 603-646-9199
Email: Risk.Management@dartmouth.edu
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Campus Activities, Events, and Entertainment

FOR STUDENT ORGANIZERS

It is important to have fun and to have fun safely. Because there is the potential for risk in all activities, either to property or life safety, assessing and appropriately addressing these exposures before the event may help reduce the risk to the College.

When assessing the potential risk exposures of your planned event, consider the following:

1.  Risks inherent to the type of activity, such as:

    • Activities involving alcohol
    • Activities with a potential risk of fire or explosion
    • Athletic events
    • Moderate to extreme sport activities

2.  Contractual Risks. Among other things, contracts determine who will pay the costs associated with a loss. It is important to be sure the contract assigns financial responsibility to the appropriate party before you sign.

3.  Use of insurance compliant vendors. Before your event, refer to our Insurance Compliance webpage for the list of current insurance compliant vendors and the insurance requirements for those outside vendors providing goods and/or services to the College not currently on the list.

Because of the risks associated with your activity or event, you may be required to purchase "Event Insurance" to protect the College from undue risk.  The Tenant Use Liability Insurance Policy (TULIP) is recommended. Click on the following link to complete an on-line application.    http://www.marshcampus.com/Home.aspx     It's fast and easy! 

Proper planning can go a long way in making your event safe and successful.   If you would like more information on any of the above, please contact Risk and Internal Controls Services at (603) 646-2442.

Other resources to help with planning your event include:

 

FOR NON-COLLEGE ORGANIZATIONS WISHING TO UTILIZE CAMPUS FACILITIES FOR AN ACTIVITY OR EVENT

Please contact Dartmouth College's Conferences and Special Events office (link above).  They can be reached at 603.646.3749.  Liability insurance can be purchased through this website:  http://www.marshcampus.com/Products/MarshSpecialEventLiability.aspx

Last Updated: 4/1/14