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Office of the Registrar

Dartmouth College
Office of the Registrar
6014 McNutt Hall
Hanover, NH 03755-3541


Phone: (603) 646-2246
Fax: (603) 646-2247
Email: registrar@Dartmouth.EDU

What is an educational record?

Just about any information directly related to a student and maintained by Dartmouth College or by a person acting for the College is considered a student educational record. Any record related directly to a student should be held in confidence.

Examples of educational records include:

  • grades / transcripts
  • student schedules
  • names of students' advisors
  • papers / student thesis / tests
  • records of student discipline
  • personal information such as social security number, age, parent's name

Educational records are not:

  • sole possession records (not accessible or revealed to any other person)
  • law enforcement records, as defined in FERPA
  • employment records
  • medical records
  • post-attendance records

The storage media in which you find this information does not matter. A student educational record may be:

  • a document in the Office of the Registrar
  • a computer printout in your office
  • a class list on your desktop
  • a computer display screen
  • notes you have taken during an advising session

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Last Updated: 9/21/12