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Office of the Registrar

Dartmouth College
Office of the Registrar
6014 McNutt Hall
Hanover, NH 03755-3541


Phone: (603) 646-2246
Fax: (603) 646-2247
Email: registrar@Dartmouth.EDU

Course Election Reference Guide: Students

 

Instructions for using BannerStudent

BannerStudent is a user friendly, secure, web-based service which allows students to:

  • Elect, add and drop courses   
  • View grades
  • View transcripts
  • View the ORC and Timetable of Courses
  • Review student records information, such as major, class year
  • Register for physical education courses

Step 1 – Course election :  planning

The week prior to the opening of course election (course election dates are listed in the ORC calendar each term) students review the Public Timetable to plan their courses for the upcoming term.  Students check the list on the Registrar's website of courses that may not be elected as NRO or CT/NC, those courses using Banner Prerequisite Checking, and those courses with course priorities.

 

Step 2 – Course election:  enter course elections

Students log into BannerStudent. Students go to the student menu and select the Course Election and Registration menu item, select the appropriate term, and use the Registration Timetable to select courses and send those elections to the web registration form.  This form records course CRN selections from the Registration Timetable and also allows students to enter course CRN’s onto an online grid, and then submit them to register. Students may make registration adjustments any time during course election period, until midnight of the last day of the election period. Students elect courses not sections and should submit their "ideal" schedule.

If the student encounters registration errors, s/he may not register for the course. Some registration errors may be overridden by obtaining the appropriate faculty member's approval and their application of the appropriate permission/override to the student's record via the web.  (click here for instructions on seeking permission/overrides)

Students registering for courses that require instructor permission, a prerequisite override, or any other special permission/override must first meet with the instructor and/or the instructor’s proxy, if appropriate, and provide the instructor with their ID number so the instructor may apply the appropriate permission/override to his or her record. Students who have not obtained a permission/override are not registered for the course. After the permission/override has been applied, the student will receive a confirmation email that the permission/override was applied. The student then registers for the course. After submitting their courses, students review their class schedule to ensure they have entered it correctly.

 

Important – Students register for all courses.  Faculty grant permission only, and do not register students.

 

Step 3 – Immediately after course election (the week following registration)

The day after the election period ends, the prioritization process is run by the Registrar's Office so that courses with limited enrollment have the appropriate number of students registered for the course based on faculty priorities. Students check their course schedule on BannerStudent several days later after receiving a notification from the Registrar to determine whether they gained entry into the limited enrollment courses elected. To view their schedule, students go to the "Schedule by Day & Time" or "Schedule Detail" menu items on the Undergraduate Student Menu.

 

Step 4 – Course changes period before the next term begins

After course election is complete, the system opens again for students to make changes in their course schedule, and course priorities no longer are in effect. Students may register for course sections. This period may be for several days or extend over a longer period (i.e. during the summer) before it closes at the end of the term. The system opens again for add/drop at the start of the next term.

Whenever space becomes available in a course or course section, and the student does not encounter any registration errors, the student may web register for the course until the legislated last day to add. Students check the Timetable for course availability. All courses that have space available have a checkbox next to the course. When checked, the student may register for the course by clicking on the "submit" button.(click here for instructions on adding and dropping lab/discussion courses)

If the letters "IP" meaning "Instructor Permission" appear next to a course in the Timetable, this indicates that the department/program has closed that course. If the student still wishes to try to gain entry into an IP course (or course section), the student may try to obtain the faculty member's approval and have them apply an Instructor Permission Override. Reminder: Students who have obtained an override to enter an IP course are not registered for the course.  Students must then register for the course - (click here for instructions on seeking permissions/overrides)

Reminder: Students who have obtained an override to enter an IP course are not registered for the course. Students must then register for the course  - (click here for instructions on seeking permissions/overrides)

 

 

Step 5 – The add/drop period – at the start of the term

At the start of the term students may add and drop courses online and may choose course sections based on availability.  Students should frequently check the Timetable since there is a great deal of adjustments that occur.  Any permissions/overrides that were made on courses during course election are still in effect. (click here for instructions on adding and dropping lab/discussion courses)

Physical Education Registration and time conflicts:  * Important * Students first complete their academic course schedule, then add Physical Education (PE) courses. If a time conflict exists between an x-hour and the PE course, students may confirm with the instructor that the x-hour will not be used, then obtain an override from the PE department for the PE course and register.

Students cannot add an academic course that conflicts with a PE course. If students add a PE course before their academic schedule is complete and then add a course which results in a time conflict, students need to drop the PE course, add the academic course, then follow the above procedure.

 

 

 

FAQ's (Frequently Asked Questions)

How do I access Course Election and Registration?

Students log into BannerStudent and select the "Course Election and Registration" menu item. They then select the appropriate term, then use the Course Search button to access the Registration Timetable.

How do I get to BannerStudent?

http://www.dartmouth.edu/bannerstudent

Who do I ask about gaining entry into a course where I did not get in during course election?

The Registrar staff does not place a student into a course. Students request permissions/overrides from the appropriate Department/Program. Departments/Programs vary on whether or not a course or course section that shows as Instructor Permission on the Timetable will allow its enrollment to go over the published limit so you need to inquire with the Department/Program.

Do I need to register for a lab or discussion section?

During course election students elect the "course" only. During add/drop students *must* register for both the lecture section of a course and one of the associated laboratory/discussion sections. Otherwise the student will receive a registration error message "Lab section required with this course."

When can I add courses?

You may add courses during the faculty legislated course election, course changes and add/drop periods only. See term calendars in the ORC for dates. If you are an entering student, see your orientation schedule for fall term course election, course changes, and add/drop dates and times.

When may I add a specific section?

You may add a specific section during the course changes and add/drop periods. You may not elect a specific section during the course election period.

When can I register for a fourth course?

Students may register for a fourth course throughout the add/drop period. They may not elect four courses during the course election or course changes periods. Students may have only 3, 4-course terms; note – terms in which you began a fourth course and dropped it count as a 4-course term. Please see the ORC for details.

Do I need to come to the Registrar's Office to do transactions, such as adding a multiple section course or dropping a course?

No, you may perform all registration transactions online using BannerStudent during the Faculty legislated dates. The Registrar's Office staff is available to provide assistance, however, and you may come to the office at any time during regular office hours for hands-on help.

When I elect courses during course election, do I indicate any second choices?

No. Students submit their ideal schedule and, if a course(s) that you have chosen turns out to be oversubscribed and you did not gain entry, you make a registration adjustment after course election results are made available, and registration adjustment and add/drop opens.

Does it matter whether or not I elect my courses during the first day of course election or at the end?

No. The Dartmouth course election system has a period of "Open election" and students can enter and change their elections up until the final closing deadline as published.

What is the difference between the course changes period and the add/drop period?

The course changes period is the time segment just after the course election cycle has completed and before the term ends. During this time, students may add and drop courses online in the same manner in which students may add and drop courses during the add/drop period. The add/drop period is the 10 day time segment at the start of the term. If you are an entering student, the time period for course changes is one or two days at the start of fall term. See your orientation schedule for dates and times.

Are there any special rules about the add/drop period?

Faculty may drop students from a course if the student has not met the prerequisite during the first eight days of the term, and during the second week of the add/drop period, all courses require instructor permission. All students must observe the two and four course load limits. For more information about the rules about course registration, please see the ORC.

What are course enrollment priorities?

Course enrollment priorities are assigned by Departments/Programs to certain limited enrollment courses. These priorities guide the assignment of students to the course during course election processing. Course enrollment priorities are not in effect during course changes and add/drop periods.

How do I know if a course has priorities assigned to it?

A list is published each term and is available from the BannerStudent menu as "Course Enrollment Priorities."

How do I know which departments/programs are using Banner to check prerequisites?

There is a list of departments and programs using Banner prerequisite checking on the Registrar's website. Regardless, students are responsible for ensuring that they have met the published prerequisites as stated in the ORC.

Where can I find out which courses are out of bounds for the NRO, or available as Credit/No Credit?

There is a list linked from the Registration section of our website, which is also linked from the Timetable.

What if I want to take a graduate-level course?

Arts and Sciences Graduate courses may be added during the Add/Drop period that begins each term. They are not available during the Course Election period. All graduate courses require instructor permission to gain entry.

Where do I find textbook information?

Click on the course title in the Public Timetable. If information is missing, see the Department/Program.

What is the difference between the Public Timetable and the Registration Timetable?

The Public Timetable is available to everyone. The Registration Timetable is designed specifically for students to use for course election and add/drop.

What does it mean when the ORC or a department/program website shows that a course has  different information than what is listed in the Timetable, such as a different distributive or world culture requirement?

The information listed in the Timetable is the most up-to-date information. It may mean, for example, that the instructor has submitted a request to the Committee on Instruction for a change or addition in the distributive for the course since the ORC was published. It is always important to check the Timetable, rather than the ORC to confirm the information associated with a course, especially the distributive and world culture requirements.

I am having technical difficulties viewing BannerStudent on my computer. Where do I go for help?

Help@Dartmouth.edu can assist you. Depending on the machine and the browser you are using, there may be variations in appearance, and adjustments may be required.

I would like some assistance with registration and viewing my student record. Who can help me?

The Registrar's Office staff can help students with questions about registration processes and procedures, as well as BannerStudent navigation. The Registrar’s Office has workstations in 105 McNutt where walk-in help is available during office hours. UGA’s, Class Deans, and Undergraduate Advising can also assist students with course election and add/drop. Students not on campus may e-mail registrar@dartmouth.edu.

Once I have finished using BannerStudent, how can I be sure no one else can access my record?

It is very important never to leave your machine without exiting the system. The system will automatically log you out after a short time of no activity. All students are reminded that it is possible to go between the public and secure areas once logged in, so before you walk away from your computer, always logout and close the browser!

How do I communicate with the Registrar's Office when I am off campus and what are your office hours?

Please send email to registrar@dartmouth.edu; our office hours can be found here.

What do the various error messages mean?

Errors appear below your web schedule along with a stop sign. They disappear after you exit the student menu or log out. To determine the specific registration error, scroll right to the STATUS field in the last column. A possible ACTION is reflected in the first column.

What is the ORC?

The ORC is Dartmouth’s shorthand for Organization Regulations and Courses Bulletin which is otherwise known as the "Catalog." It may be found under the ORC/Catalog tab on the Registrar’s website.

If I have a time conflict with an academic course (including a lab or discussion section) and an X-hour of another course, and I have learned that the X-hour of the course causing the conflict is not going to be used, may I still register for both courses?

Yes, by contacting the instructor of the course who is not using the X-hour to confirm there will be no conflict and forwarding that confirmation email along with a request to be enrolled in the course with the conflict to the Registrar’s Office.

If I have a time conflict with an academic course X-hour that I have learned is not going to be used and a PE course, may I still register for both courses?

Yes, by enrolling in the academic course and contacting the *PE Department* (not the Registrar’s Office) to request enrollment in the PE course with the conflict.

If a course listed on the Timetable shows that it has already met its limit, may I still attempt to seek entry?

Yes, you may contact the instructor to inquire about an enrollment limit override, or instructor permission override.

I wish to enroll in a cross-listed course, and the Timetable indicates space is available, but I can't get in. Why?

The particular section of the cross-listed course you chose is full. You may choose another section of the cross-listed course to gain entry.

 

Registration Error Status Message Action
   
Instructor Permission Needed. Seek an Instructor Permission override from the Instructor/Proxy then return to BannerStudent to register.
There is a time conflict with CRN... Select another course which does not conflict with your schedule.
Lab Section/Lecture Section Required with this course. Add the necessary Lecture/Lab section via the Registration Timetable. Both the Lecture and the Lab sections must be selected.
Prerequisite not met. Seek a Prerequisite override from the Instructor/Proxy then return to BannerStudent to register.
Duplicate CRN. Select a different course via the Registration Timetable. You cannot add the same course twice.
Connected Course Drop Confirmation. You have tried to drop a course that has a connected or linked course. Drop both courses by clicking the DROP button on this page.
You have already taken this course for credit and may not repeat it. You must choose another course which is not a repeat.
No Checkbox available on Registration Timetable and Popup text reads "Already Selected." You cannot elect the course because you have already elected it.
No Checkbox available on Registration Timetable and Popup text reads "You are not eligible for FYS." You cannot elect this course because you are not eligible for a First Year Seminar.
No Checkbox available on Registration Timetable and Popup text reads "You are not eligible for WRT5." You cannot elect this course you are not eligible for Writing 5.
Recitation/Discussion section required with this course. Add the necessary Recitation/Discussion via the Registration Timetable. Both the Recitation/Discussions and the lecture sections must be selected.
All connected courses that could be dropped were done so at your request. No action required. Confirmation message only.
Maximum number of courses exceeded. No action required. You may elect up to 3 courses during Course Election. Once Add/Drop begins, you may add a fourth course if you have not yet used up your four-course term allotment.

 

 

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Last Updated: 4/18/14