Skip to main content
Office of the Registrar

Dartmouth College
Office of the Registrar
6014 McNutt Hall
Hanover, NH 03755-3541


Phone: (603) 646-2246
Fax: (603) 646-2247
Email: registrar@Dartmouth.EDU

Transfer Terms (Non-Dartmouth Study Away)

Dartmouth Globes

Dartmouth College encourages interested students to participate in Dartmouth-sponsored study away programs. Details of the sponsored programs, such as FSP, LSA or Exchange programs, administered by the Off Campus Programs Office are available here. While students apply for Exchange programs through the Off-Campus Programs Office, students who are accepted then apply to have their courses approved for transfer by submitting the Transfer Credit Approval (Form 2) to the Registrar's Office in the manner described below for Transfer Terms.

Transfer Terms

While students are strongly encouraged to participate in a Dartmouth-sponsored program, occasionally some students take a leave term, and independently seek out an alternate program. These are not Dartmouth-sponsored programs led by Dartmouth faculty with courses that are a part of the Dartmouth curriculum. Therefore students who elect to pursue this option and wish to receive transfer credit are required to provide an academic rationale for such study that meets certain standards established by the Committee on Instruction. These are referred to as Transfer Terms.

Students follow the process below to seek preapproval to transfer credit back to Dartmouth from a Transfer Term. If the Committee approves the students' program of study, after the department or program has approved specific course credits and the Registrar has reviewed and approved credit transferability, they may earn transfer credit towards their Dartmouth degree after studying at another institution. Students who simply want an experience studying away but cannot present a strong academic rationale may decide instead to take a leave term and study at another institution without transferring back any credit. Students may do this second option without the approval of the Committee on Instruction during a leave term.

Students may transfer up to a total of four credits to Dartmouth throughout their academic career. A transfer term fee is assessed for the term, regardless of the number of courses transferred. Dartmouth Financial aid is not available for transfer terms. Students may check with a financial aid counselor regarding their situation in the event they may be eligible for loans. Students may be asked to provide a copy of approved forms to the Financial Aid Office.

To begin the process of studying away on a Non-Dartmouth sponsored program, please use the following checklist:

  1. Review the section on Off-Campus Activities, Transfer Credit from other Institutions in the ORC.
  2. Check the dates on the Registrar website for submitting Transfer Term Application (Form 1) and Transfer Credit Approval (Form 2). Please also check individual department and program websites; they sometimes have earlier deadlines for credit review.
  3. Research some of the possibilities by talking with professors, reviewing online resources, and referring to the Non-Dartmouth Transfer Term Possibilities (PDF) listing on our website.
  4. Prepare a statement describing how you plan to incorporate the transfer term into your Dartmouth academic program. Please note that approval of your transfer term is made on the basis on your academic rationale, and not whether you are just interested in a study away experience.
  5. Secure individual course approvals by working with academic departments and programs to include on your Transfer Credit Approval Form. Please note that while departments and programs may decide that individual courses could potentially be transferred, department/program course approval does not mean that the transfer term is approved. The Committee approves or denies program participation based on the academic rationale and other factors.
  6. Submit the completed Transfer Term Application (Form 1) and Transfer Credit Approval (Form 2) to the Registrar's Office by the appropriate deadline dates as stated on the Registrar website for review by the COI subcommittee. Please note that if the application is not received by the deadline, it will not be reviewed unless there are significant extenuating circumstances (which do not include change of plans related to employment, internships, or inattention to deadlines.)
  7. Include all supporting documents as described on the application including course descriptions, program information/dates, course contact hours, and a copy of your unofficial transcript. Confirm that the program is accredited and issues an official transcript. Once reviewed by the Committee, the Registrar's Office will notify the student of the decision. If approved, the Registrar's Office will change the student's D-Plan to reflect a T for the approved transfer term. If denied, the student has one opportunity to submit a written appeal to the Committee on Instruction.
  8. Communicate with whoever is responsible for your bill about the fee payable to Dartmouth and the costs of attending your program. The Registrar's Office will send a letter to this person with information about transfer terms. Once the transfer term is approved, Student Financial Services will be informed and the transfer term fee will be assessed and appear on your next statement.
  9. Students and Parents will want to consider the safety and security of the program they are attending. Students are encouraged to register their itinerary and contact information in the Dartmouth Travel Registry at http://Dartmouth.edu/global/travel-resources/travel-registry-form The Travel Registry is managed by Dartmouth's Provost's Office.
  10. Before you return from your program: Request an official transcript from the Study Away institution to be sent directly to the Registrar's Office at Dartmouth. Once received, the credit will be posted on your Dartmouth transcript. Please be reminded that an official transcript from an accredited program is required to receive Dartmouth credit.

Useful links to application forms and fact sheets

Transfer Term Application (Form 1)

Transfer Credit Approval (Form 2)

Deadline Dates

Transfer Term Fees

ORC information on Study Away

Non-Dartmouth Transfer Term Possibilities (PDF)

Dartmouth Travel Registry

Travel Waiver (PDF)

FAQ

Other Items to Consider

Fees:

A non-refundable, non-petitionable application fee of $1100 is assessed for the fall term, and $2200 for the winter, spring, and summer terms.

Other Institution's Fees:

Students are responsible for all fees associated with the other institution's program. Students should be aware that dates for other school's payments may not line up with Dartmouth transfer term deadlines, and therefore if they elect to participate in another institution's program they may need to make a deposit, and risk losing it, before they are notified of the outcome of their transfer term application. 

Travel Waiver:

Dartmouth does not support travel to countries that are under U.S. State Department warnings. See http://travel.state.gov/content/passports/english/alertswarnings.html Students are encouraged to check the U.S. State Department website for information on any countries where warnings may have been issued. If a student is considering traveling to one of these countries, the student must seek a Travel Waiver from the Provost's Office. For more information see http://dartmouth.edu/global/international-initiatives/travel-waiver-policy

Resources:

Dartmouth’s Dickey Center for International Understanding has prepared 3 videos for travelers: Travel Safety, Health and Wellness, and Emergency Support. We encourage students to view them at http://dartmouth.edu/global/travel-resources/helpful-videos While we expect all Dartmouth students to conduct themselves appropriately, students attending a transfer term are reminded that they are subject to the rules and regulations of the program on which they participate.

Approvals

Student applications are reviewed and approved or denied by a subcommittee of the Committee on Instruction and must be submitted by the dates on the Registrar website. Normally no more than 5 students may participate in the same program in the same term.

Courses:

  • Must be an integral part of a liberal arts and sciences undergraduate curriculum
  • May satisfy distributives, world culture, and, with department/program approval, major and minor requirements.
  • The Dartmouth foreign language requirement may not be satisfied using transfer credit.
  • Course syllabi are required for department/program review and students must obtain them from the transfer institution.
  • Must meet for a minimum of three weeks, for at least thirty contact hours of instruction, not including examination periods.
  • If the faculty are not familiar with the program, they or the Committee may require that the student provide additional program information.
  • Note: It is the responsibility of the student to provide the needed information about the program and courses by the required deadline, and to provide a thorough, thoughtful academic rationale. Incomplete applications will not be reviewed.

Grading:

  • Only courses taken for a letter grade may transfer (no Pass/Fail or Credit/No Credit options permitted) and a C or higher must be earned in order for credit to transfer.
  • Grades do not show on the Dartmouth transcript and are not computed into the Dartmouth GPA.

D-Plan:

  • When you set your D-Plan, make sure that the term during which you intend to participate in a tarnsfer term (non-Dartmouth-sponsored program) it is set to an "L."
  • For students who wish to participate in room draw, set the term to an "R."
  • Your D-Plan will be modified to reflect a "T" after your transfer term application has been approved.

Transfer Term Application Deadline Dates

Upcoming Transfer Term application Due Date Applicable Term(s) for Transfer
April 6, 2015 Summer 2015, Fall 2015
September 28, 2015 Winter 2016 , Spring 2016
Past Transfer Term application Due Date Applicable Term(s) for Transfer
September 29, 2014 Winter 2015 , Spring 2015
April 7, 2014 Summer 2014, Fall 2014

Key Contacts

For Non-Dartmouth Sponsored programs: Contact the Registrar’s Office

For Dartmouth Sponsored programs: Contact the Off Campus Programs Office

For Financial Aid support: Contact the Financial Aid Office

For Academic Advice and Support: Contact Departments/Programs and the Dean of Students Office.

FAQ

  • What is the difference between an LSA, FSP or Exchange program and a Transfer term?
    • LSA, FSP or Exchange programs are Dartmouth sponsored programs administered by the Off Campus Programs office led by Dartmouth faculty with courses that are a part of the Dartmouth curriculum. Students who are accepted into a Dartmouth sponsored program then apply to have their courses approved for transfer credit at Registrar's Office by submitting the Transfer Credit Approval (Form 2) and supporting documents as described on the form including course descriptions, program information/dates, course contact hours, and a copy of your unofficial transcript. This type of programs are not subject to a transfer term fee.
    • Transfer term are non-Dartmouth sponsored programs independently seek by students which required an academic rationale for such study that meets certain standards established by the Committee on Instruction.  In addition, students must submit the Transfer Term Application (Form 1) , Transfer Credit Approval (Form 2) and supporting documents as described on the forms including course descriptions, program information/dates, course contact hours, and a copy of your unofficial transcript. A transfer term fee is assessed for the term, regardless of the number of courses transferred.
  • What are the steps to have a transfer term approved?
    • There are (3) distinct steps in having a transfer term approved:
      • Course(s) review by faculty member (which is NOT an approval for the transfer term).
      • Application review by the Registrar (to include completeness of application and eligibility of transfer credits).
      • Approval of program by the Committee on Instruction.
  • I have not been notified of the outcome of my transfer term application and I have to make a deposit or accept my participation at the other institution's program. What should I do?
    • Students should be aware that deadlines for other institution's applications or payments may not line up with Dartmouth transfer term deadlines; therefore students may need to accept their participation or make a deposit, and risk losing it, before they are notified of the outcome of their transfer term application.
  • I applied for a transfer term but I also wish to participate in the room draw in case my application does not get approved. How should I set my D-plan?
    • For students who wish to participate in room draw, set the term to an "R." If you do not intend to attend Dartmouth during the term you applied for the transfer term, set the term to an "L." 
  • I missed the deadline to submit my transfer term application. What should I do?
    • If the transfer term application is not received by the deadline, it will not be reviewed unless there are significant extenuating circumstances (which do not include change of plans related to employment, internships, or inattention to deadlines.)

 

Last Updated: 10/22/14