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Procurement Cards are issued to regular staff and faculty who make frequent,
low dollar (less than $2499.00) purchases for goods. Students may not be issued
procurement cards. All Cardholders are required to fill out and read the
Purchase Card Application/Agreement form before signing the form. The signature
of the cardholder is required and shows acceptance to agree to the policies and
procedures connected with the Procurement Card Program. The Procurement Card
Application/Agreement form is available on-line http://www.dartmouth.edu/~purchase/procurement/pcard%20app.pdf.
The Procurement Card Application/Agreement form must be signed by the
Department Head or Fiscal Officer before the application can be processed. The
form also requires the name of the individual who will be approving the credit
card transactions on-line in the Procurement Card system. Failure to provide
all form information will delay or prevent the issuance of the Procurement
Card. Procurement Services will retain all Procurement Card information as
confidential.
All purchase card transactions must be reviewed and
approved in the Procurement Card system weekly, before a transaction posts to
the general ledger. A cardholder may not approve their own transactions
without prior approval from the Procurement Card Manager.
If a department is not approving all credit card transactions on-line, any
new Procurement Card requests will be placed on hold until someone in the
department is performing this task. Training can be arranged by contacting the
Procurement Card Manager.
Completed forms should be mailed to the Procurement Card Manager at HB 6114
or faxed to: 603-646-3810.
Procurement Cards normally arrive within seven to ten business days from
date of input into the JPMorganChase bank system.
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