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From: Barry Scherr, Provost
To: Members of the President's Administrative Forum
It has become increasingly evident that Dartmouth, like other academic
institutions, has to put in place policies and procedures for retaining and
managing digital (in addition to paper) records. A lot of what is currently
being done takes place on an ad hoc basis, and as we move increasingly toward a
digital environment we need clear and effective guidelines. Toward that end, I
have established a Digital Information Steering Committee. The charge of that
committee and its membership are below. Many of you will no doubt be hearing
from the committee in the months ahead, and I encourage you to work with its
members as needed to help deal with this important issue. -- Barry Scherr
Dartmouth Digital Information Steering Committee Charge: There is a
compelling need for Dartmouth College to develop an institutional strategy to
guide the transition from a paper-based to a primarily digital-based
environment for academic and administrative records. It is critical that
Dartmouth's core digital information, and the information of its faculty, is
safeguarded and available into the future. The Steering Committee will develop
a strategic plan that articulates and promotes an enterprise digital
information management strategy, including policies and procedures, potential
costs and an implementation process. The steering committee will be responsible
for obtaining input from academic deans, faculty, administrators and students,
and for working with the appropriate committees and councils. The steering
committee will coordinate with campus groups that might be in the process of
developing local solutions. The committee will seek external advice where
needed.
The steering committee will report to the Provost and will keep the
Provost's Academic Planning Group and the President's Executive Committee
informed of progress. Work on the strategic plan will start immediately with a
view toward initial implementation steps in academic year 2008 - 2009. The
Committee will comprise Ellen Waite-Franzen, Vice President for Information
Technology; Jeffrey Horrell, Dean of Libraries and Librarian of the College;
Martin Wybourne, Vice Provost for Research; Wess Jolley, College Records
Manager (Chair); Ellen Arnold, Associate General Counsel; Cheryl Josler, HR
Information Systems Manager.
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