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Items Needed for Review

The Office of Sponsored Projects serves to assure that applications for external funding are complete at the time of submission.  In addition, OSP works in collaboration with other areas of Dartmouth to address key compliance and financial considerations that are relevant to proposal submission.

All applications for external funding (with the exception of gifts) are routed through Dartmouth's online tool RAPPORT.   RAPPORT is designed to mirror the life cycle of a sponsored project from proposal development, submission, post-submission updates, receipt and acceptance of the award through closeout.  

In routing proposals (called Funding Proposals in RAPPORT) via RAPPORT the system allows review and approvals by certain individuals such as Chairs, Department Administrators and fiscal officers.  

RAPPORT requires completion of questions related to compliance areas such as EHS, export controls, involvement of human research subjects, and animals.  

RAPPORT provides system to system capability to grants.gov.  Therefore, all components of the proposal are required for upload to allow review and submission.

For non-grants.gov proposals, the use of RAPPORT is mandated and key components are required for review:

  • Sponsor Guidelines, Funding Announcement
  • Proposal Abstract
  • Budget, including commitments for any matching funds
  • Budget Justification
  • List of Key Personnel
  • Any special administrative documents required by the Sponsor or Prime Collaborator

For non-grants.gov proposals, RAPPORT serves as the official document repository for Dartmouth.   Forward a complete copy of the proposal to your Pre-Award Grants Officer within ten (10) working days after the proposal has been submitted to the sponsor.

For your reference, below are descriptions of the resources available to address certain compliance areas.

  • Assurances: If human subjects or animals will be used in this project, the protocol approval date and the CPHS study number (for human subjects) or the IACUC project number (for animals) must be provided in RAPPORT. 
  • Environmental Health and Safety (EHS): Work involving the following require institutional approval and oversight. If applicable to your proposed or on-going work, failure to complete this section or to withhold information may be construed as misconduct. Please attach additional sheets, as necessary, to list all applicable materials. Contact EHS if you have any question or need assistance (646-1762).
  • Biological: Human blood or body fluids, tissues or blood borne pathogens (HBV, HIV, etc.); other potentially infectious materials handled at Biological Safety Level 2, as defined in the latest edition of the CDC/NIH publication, Biosafety in Microbiological and Biomedical Laboratories; recombinant DNA (rDNA) requiring institutional approval.
  • Chemical: Carcinogens, mutagens, teratogens or chemicals of unknown toxicity; toxic metals (lead, mercury, cadmium, etc.); acutely toxic materials or chemicals with poor warning properties/limited margin of safety (cyanides, phosgene, etc.); reactive chemicals (chemicals capable of releasing potentially hazardous amounts of energy if subject to static, shock, friction or contaminated with other chemicals).
  • Radiation: Ionizing radiation; non-ionizing radiation (lasers, specifically), (UV light used in molecular biology is excepted).
  • Sub recipients: Please indicate if there are any sub recipients included in the proposed budget.
  • Internal Cost-Sharing: When cost-sharing is required, the source, type, and amount of funds should be identified and proposals will be routed in RAPPORT to the applicable Dean's office or designee.
  • External Matching Funds: The Development Office should review the proposal if they are responsible for raising external matching funds.
  • Invention Agreement: Check this box if you know you have a signed Invention Agreement on file in our office. Federal Law (37 CFR 401, "Bayh-Dole Act") requires that universities have written agreements with all the employees involved in research, pursuant to which they agree to assign the university any inventions made with Federal funding. In order to comply with this law and ensure that the College records are complete, all Dartmouth employees involved in research are asked to provide the Technology Transfer Office, HB 6210, with a signed Employee Invention Agreement. Please contact the Office of Sponsored Projects for Technology Transfer at 646-3027, if you require a copy of the agreement.

Last Updated: 4/11/15