Grants and contracts are awarded to the institution, Dartmouth College. As such, the transfer process involves institutional approvals and it is important that the Principal Investigator work closely with their Department Chair, Department Manager, Dean's Office and OSP to discuss each award contemplated for transfer. All parties should be part of the process and agree upon the appropriateness and feasibility of the transfer and understand the implications. Other Dartmouth offices (e.g. CPHS, EHS, Procurement) may need to be informed as well, in accordance with their procedures and policies. The description below describes the process for transferring a grant when the parties agree that the transfer should occur.
Click here for a checklist that can be used by department administrators, faculty and chairs in tracking various steps. PI Transfer Guide
When a Principal Investigator requests to transfer their award(s), the following steps need to be taken:
In special circumstances, such as the transfer of a Principal Investigator to another institution in which the Principal Investigator wishes to also transfer capital equipment purchased on their sponsored project awards, arrangements can be made to transfer capital equipment with written prior approval by the Faculty/Staff Member requesting the transfer, Department Chair, Director, Office of Sponsored Project and appropriate Fiscal Officer. In some instances, we may need additional prior approval from the sponsor. Transferring capital equipment may also involve reimbursement to the College.
The Equipment Transfer Request Form needs to be completed each time capital equipment is being requested to be transferred to another institution.
Last Updated: 3/3/17