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Proposal Development Timetable

This timeline is intended to serve as a guide for those working on proposals. Scheduling of proposal tasks will be somewhat unique for each proposal developed. However, this timetable can serve as a general guide in anticipating the time needed to create a proposal.

90-30 Days Before a Proposal Is Due in the Hands of a Sponsor

  • Review program announcement, guidelines and instructions.
  • Obtain clearance from Development Office or appropriate administrator to approach sponsor (for non gov't sponsors).
  • Prepare outline and/or first draft of research/program plan.
  • Contact human or animal subjects administrator, as needed.
  • Coordinate with participating organizations/institutions.
  • Discuss effort, cost sharing, and matching funds with chair, academic dean, or area administrators.

30-25 Days Before a Proposal Is Due in the Hands of a Sponsor

  • Meet with OSP staff for consultation and coordination of proposal, as needed.
  • Discuss cost estimating process for the proposed project.
  • 25-20 Days Before a Proposal is due in the hands of a sponsor.
  • Preparation of preliminary budget.
  • Share draft of proposal with colleagues/research committee.

20-15 Days Before a Proposal Is Due in the Hands of a Sponsor

  • Submit draft of budget and justification, narrative, and sponsor forms to OSP grants specialist for review to ensure compliance with college and sponsor requirements.

15-5 Days Before a Proposal Is Due in the Hands of a Sponsor

  • Respond to questions by OSP staff , make changes as needed.
  • Proofread and prepare final copy of proposal.
  • Route complete proposal to department chair, area administrator and/or dean for approval.

5-2 Day Before a Proposal Is Due in the Hands of a Sponsor

  • PI forwards proposal, routing form, and any needed attachments to Office of Sponsored Projects for final review.
  • PI arranges for photocopying and mailing of proposal to sponsor.

Last Updated: 10/28/09