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Within the Office of Sponsored Projects (OSP) the Sponsored Research
Manager acts as the primary administrative liaison in the area of post
award with Sponsoring Agencies, Principal Investigator's and Departmental Grant
Administrator's. The most direct link in the financial management of an award
is the partnership between the Departmental Grant Administrator, Principal
Investigator and the Sponsored Research Manager.
When a Notice of Award is received in OSP, a Sponsored Research Manager will
be assigned to the award based on their administrative area of
responsibility.
The primary responsibilities of the Sponsored Research Manager during the
post-award phase of a sponsored research award are:
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- Establish and monitor sponsored research financial accounts.
- Outline sponsors' guidelines and regulations to researchers at Dartmouth
College and the DHMC.
- Monitor expenditure activities on sponsored research awards to ensure
compliance with federal regulations, agency specific requirements, and college
policies and procedures.
- Initiate interim and final financial reports in a timely manner, as
required by a sponsor.
- Initiate discussions, as needed, between Principal Investigator's and
funding agencies related to the interpretation and application of a sponsor's
regulations and policies.
- Facilitate good award management techniques by disseminating information to
Principal Investigator's on a wide range of topics related to sponsored
research.
Quick Reference . . .
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What OSP does:
- Monitors the award
- Review budget
- Reconcile quarterly (IDC, C/S, allowable and unallowable costs)
- Labor verification reports by grant account and employee
- Process sub-award requests
- Approvals
- Use OGA Reports
- Approve and process no-cost extensions
- Requests rebudget/change in PI/transfers
- Closeout grid
- Financial reports
- Compliance-interpret guidelines/rules/regulations
- Communicate with sponsor
- Cash management/collections
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What Dept. Administrator does:
- Reviews notice of award
- Submit budget
- Reconcile monthly
- PI verify/sign labor reports
- Employee verify/sign labor reports
- Prepare and submits sub-award requests
- Prepare prior approval documents
- Use OGA Reports
- Request no-cost extensions
- Inform OSP of pending changes
- Financial changes
- Personnel changes
- Project changes
- Closeout grid
- Prepare supporting documents of outstanding debits/credits
- Put through transfers
- Process/follow up with delayed charges
- Process employee paperwork
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