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Role of the Sponsored Research Manager

Within the Office of Sponsored Projects the OSP Grant Manager acts as the primary administrative liaison in the area of post award with Sponsoring Agencies, Principal Investigator's and Departmental Grant Administrator's. The most direct link in the financial management of an award is the partnership between the Departmental Grant Administrator, Principal Investigator and the OSP Grant Manager.

When a Notice of Award is received the OSP Grant Manager will be assigned to the award based on their administrative area of responsibility.

The primary responsibilities of the OSP Grant Manager during the post-award phase of a sponsored research award are:

  • Establish and monitor sponsored research PTAEO Accounts.
  • Outline sponsors' guidelines and regulations to Department Grant Administrator's and Principal Investigator's.
  • Monitor expenditure activities on sponsored research PTAEO Accounts to ensure compliance with federal regulations, agency specific requirements, and college policies/procedures.
  • Initiate interim and final financial reports in a timely manner, as required by a sponsor.
  • Initiate discussions, as needed, between Principal Investigator's and funding agencies related to the interpretation and application of a sponsor's regulations and policies.
  • Facilitate good award management techniques by disseminating information to Principal Investigator's on a wide range of topics related to sponsored research.

Quick Reference

What OSP Does

  • Reviews and monitors all Sponsored Awards
  • Review Sponsored Award Budgets
  • Compliance - interpret guidelines/rules/regulations
  • Directly communicate with sponsors on any question/issue on Sponsored Awards
  • Approve all Requests, Transfers, Journals and Transactions involving Sponsored Awards received from Department Grant Administrator's
  • Use OGA Reports to manage Sponsored Awards
  • Generate and send Labor Verification Reports by Grant Account and Employee to Department Grant Administrator's
  • Follows steps outlined in Closeout Grid
  • Prepare and submit Financial Reports
  • Cash Management/Collections

What the Department Administrator Does

  • Reviews Notice of Award
  • Submit Budget Template with assigned Expenditure Types
  • Process Employee Payrolls
  • Reconcile PTAEO Accounts monthly
  • Prepare and submit all Requests, Transfers, Journals and Transactions involving Sponsored Awards to their OSP Grant Manager
  • Have PI's and Employee's review, verify, and sign Labor Verification Reports
  • Inform their OSP Grant Manager of pending changes such as:
    • Financial changes
    • Personnel changes
    • Project changes
  • Follows steps outlines in Closeout grid
  • Prepare supporting documents of outstanding debits/credits
  • Process/follow up with delayed transactions

Last Updated: 10/27/09