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Items Requiring Approval by the Office of Sponsored Projects

Requests for Payment

All Request for Payments charging PTA Accounts over $5,000 need to be approved by OSP before being sent to Accounts Payable.

Miscellaneous Income Payment Vouchers

All Miscellaneous Income Payment Vouchers charging PTA Accounts over $5,000 need to be approved by OSP before being sent to Accounts Payable.

Consultant Payments

Each Consultant/Independent Contractor Agreement which is being paid on a PTA Account must be

approved by OSP before being sent to Procurement Services, regardless of dollar amount.

(Contact Procurement Services Department to find out the whole process for paying consultants and independent contractors)

Invoices

All paper invoices charging PTA Accounts over $5,000 need to be approved by OSP before being sent to Accounts Payable. All Purchase Requisition Forms over $5,000 need to be approved by OSP.

Spud Journals

With the exception of Service Center Journals involving PTA Accounts, all other Spud Journals need to be approved by OSP before being processed.

Wage Transfer Form

If a payroll transaction is being moved to or from a PTA Account on this form, then OSP needs to approve the form. After OSP approves the form it is then sent to the appropriate Finance Center for processing. All Wage Transfers need to be made within 90 days.

Cost Transfers

All Cost Transfers involving a PTA Account must be sent to OSP for approval. Department fills out electronic version of the Cost Transfer form, then emails the Excel Version and PDF Version of the Cost Transfer to their Sponsored Research Manager. Email should also include supporting documentation. Excel Version is for the Sponsored Research Manager to upload into OGA. PDF Version contains PI(s) or Designee’s signature. All Cost Transfers need to be made within 90 days.

Travel Vouchers

Travel Vouchers do not require approval at OSP (Foreign travel requires prior approval before the actual travel takes place if not originally approved by sponsor).

Cash Advances

Cash advances do not require approval at OSP.

Last Updated: 8/7/12