|
Requests for Payment
All Request for Payments charging sponsored research PTAEO
accounts over $2,500 need to be approved by OSP before being sent to
Accounts Payable.
Miscellaneous Income Payment Vouchers
All Miscellaneous Income Payment Vouchers charging sponsored research PTAEO
accounts over $2,500 need to be approved by OSP before being sent to
Accounts Payable.
Consultant Payments
Each consultant engagement agreement which is being paid on a sponsored
research PTAEO account must be approved by OSP before being sent to
Accounts Payable, regardless of dollar amount. (Contact Procurement Services
Department to find out how to pay consultants)
Invoices
All Non-Oracle processed invoices and Capital Equipment expenditures
charging sponsored research PTAEO accounts over $2,500 need to be approved by
OSP before being sent to Accounts Payable.
Labor Account Distribution Change & Wage Transfer
Form
If filling out the Wage Transfer section of this form and it involves a
sponsored research PTAEO account, this form needs to be approved by OSP before
being sent to the Payroll Office. If just filling out the Labor Account
Distribution Change section of this form, this form can be sent directly to the
Payroll Office after obtaining appropriate signatures. If the distribution
change involved a sponsored research PTAEO account, the Payroll Office will
send OSP a copy after they have processed. All wage transfers need to be
made within 90 days.
All Cost Transfers involving a sponsored research PTAEO account, must be
sent to OSP for approval and processing. All cost transfer need to be made
within 90 days.
Journal Entries
Any journal entries which debits and/or credits a sponsored research PTAEO
account must be forwarded to OSP for prior approval and
submission.
Exceptions to the above are as follows:
- Service or recharge centers charging multiple accounts for services and/or
merchandise are not required to send those journal entries to OSP for approval
prior to processing; the entries may be sent directly to the Controller's
Office.
- Departments - which are not service or recharge centers but which do charge
out to multiple accounts in multiple departments the costs of services such as
copying, the cleaning of glassware, or the purchase of merchandise - are not
required to send those journal entries to OSP for approval prior to
processing.
Departments transferring costs from one or more accounts to other accounts
within the same department will be required to send those journal entries
to OSP for approval prior to processing – whenever a sponsored research PTAEO
account is involved on either side of the transaction.
Please note that payroll transactions involving a sponsored research PTAEO
account in the debit and/or credit position(s) are to be processed on the
Labor Account Distribution Change & Wage Transfer Form. A Cost Transfer is
defined as the moving of a cost previously recorded and reported on one account
to another account. These accounts may be either in the debit or credit
position.
Cost Transfer forms are not needed when moving costs within the same
sponsored research PTAEO account between non-wage expenditure types, this
can be done by a journal.
Travel Vouchers
OSP only requires copies of vouchers over $500 for the sponsored research
award file. (Foreign travel requires prior approval.)
Cash Advances
Cash advances do not require approval at OSP.
|
