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Record Retention

The Uniform Guidance Subpart D 200.333 outlines the Federal Government's record retention policies for sponsored research awards. "Financial records, supporting documents, statistical records, and all other records pertinent to an award shall be retained for a period of three years from the date of submission of the final expenditure report or, for awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, as authorized by the Federal awarding agency. " 

The OSP is responsible for retaining all information related to a sponsored research award. At the end of an award, Principal Investigator's, departments, and administrative areas are asked to send all sponsored research related information to the OSP. The information will then be merged with the award file and retained as the permanent record of the award's history. If a Principal Investigator or administrative assistant has questions regarding what information should be retained and sent to the OSP, they should contact their OSP, Sponsored Research Manager.

revised March 21, 2015

Last Updated: 3/21/15