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OMB Circular A-10 outlines the Federal Government's record retention
policies for sponsored research awards. "Financial records, supporting
documents, statistical records, and all other records pertinent to an award
shall be retained for a period of three years from the date of submission of
the final expenditure report or, for awards that are renewed quarterly or
annually, from the date of the submission of the quarterly or annual financial
report, as authorized by the Federal awarding agency. " (OMB Circular
A-10, Sub-part C, section 53)
The OSP is responsible for retaining all information related to a sponsored
research award. At the end of an award, Principal Investigator's, departments,
and administrative areas are asked to send all sponsored research related
information to the OSP. The information will then be merged with the award file
and retained as the permanent record of the award's history. If a Principal
Investigator or administrative assistant has questions regarding what
information should be retained and sent to the OSP, they should contact their
OSP, Sponsored Research Manager.
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