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How to request Pre-Award Costs in Advance of Funding

Occasionally, a sponsor will approve funding for a project but are slow in releasing the funds. A more common situation for a Principal Investigator is that expenditures related to hiring project staff or ordering equipment need to be made before the project begins. On non-competing sponsored research award renewals the Principal Investigator may request that a sponsored research PTAEO account be established before the official notification of award has arrived. The Principal Investigator needs to have a Pre-Award Request Form filled out before a sponsored research PTAEO account can be set up. The Pre-Award Request Form should be signed by the Principal Investigator and Department Chair or Dean before submitting to OSP. It is important to note that if funds are not awarded, the Principal Investigator's department or administrative area will be responsible for covering any expenses that are incurred on the sponsored research PTAEO account.

Quick Reference

PRE-AWARD

  • The Principal Investigator has a good sense that the project will be funded
  • Department is responsible for covering the expenses if not funded by the sponsor
  • Needs complete routing form, budget, scope of work
  • True Pre-Award costs
  • Pre-Award Sponsored Research PTAEO Accounts can be set up on non-competing sponsored research award renewals
  • Department Chair needs to sign form
  • Department submits the signed form to OSP
  • OSP Sponsored Research Manager reviews form, signs off
  • Allowable costs prior to funding

Also see: Pre-Award Form (Word document)

Last Updated: 7/6/07