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Occasionally, a sponsor will approve funding for a project but are slow in
releasing the funds. A more common situation for a Principal Investigator is
that expenditures related to hiring project staff or ordering equipment need to
be made before the project begins. On non-competing sponsored research
award renewals the Principal Investigator may request that a sponsored
research PTAEO account be established before the official notification of
award has arrived. The Principal Investigator needs to have a Pre-Award
Request Form filled out before a sponsored research PTAEO account can
be set up. The Pre-Award Request Form should be signed by the Principal
Investigator and Department Chair or Dean before submitting to OSP. It
is important to note that if funds are not awarded, the Principal
Investigator's department or administrative area will be responsible for
covering any expenses that are incurred on the sponsored research
PTAEO account.
Quick Reference
PRE-AWARD
- The Principal Investigator has a good sense that the project will be
funded
- Department is responsible for covering the expenses if not funded by the
sponsor
- Needs complete routing form, budget, scope of work
- True Pre-Award costs
- Pre-Award Sponsored Research PTAEO Accounts can be set up on
non-competing sponsored research award renewals
- Department Chair needs to sign form
- Department submits the signed form to OSP
- OSP Sponsored Research Manager reviews form, signs off
- Allowable costs prior to funding
Also see: Pre-Award
Form (Word document)
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