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Notice of Award

When a Notice of Award is received from a Sponsor:

The first formal indication that a sponsored research award has been funded is usually in the form of an agency Notice of Award (NOA). This notice is sent directly to Sponsored Projects.

  • The Sponsor's NOA will include:
    • Dates of the budget period or other specified funding period
    • The amount of funds authorized for obligation by the sponsor during the period indicated
    • Special terms and conditions binding upon the award
    • Outline all general terms applicable to the award
    • An additional notification will be a schedule for filing technical and financial reports

Verbal notification from a sponsor is not sufficient for the College to authorize work to proceed. Under most circumstances the NOA must be received by the Sponsored Projects before the project can begin or anticipated funds may be expended.

How you will be notified - Internal Notice of Award is sent out:

Sponsored Projects will send out the following information in an email* to the P.I. and Department Grant Administrator, the OSP Research Manager responsible for the monitoring of that department will be copied:

    • The budget template, to be used to prepare your budget for submission to OSP
    • A pdf copy of the sponsor's Notice of Award which details the funding period, amount funded and restrictions/prohibitions to the award and other conditions

*Things that may delay a Notice of Award from Sponsored Projects:
Sponsored Projects will place an award on "Hold":

    • If using animals, but no IACUC approval
    • If using human subjects, but no IRB approval
    • If a current Conflict of Interest is not on file (annually)
    • If an Invention Agreement is not on file (one time)

PTAEO String is set-up:

  • When a notice of an award is received at OSP and a budget has been submitted by the department.*
  • A department requests a Pre-Award Account on a non-competing renewal

An OSP Sponsored Research Manager will be assigned to the project based on Sponsored Projects, Sponsored Research Manager's academic or administrative area of responsibility

  • PTAEO Strings change annually if:
    • It is a Federal Fellowship Award
    • It is a Federal Training Award
    • The sponsor changes their award number
    • There is no automatic carryover

*Budget Submission

A PTAEO string will not be released until the Department Grant Administrator has submitted  to OSP an assignment of expenditure types for that particular sponsored research award. 

Last Updated: 7/25/07