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Dartmouth College retains ownership of or title to most capital equipment
purchased with sponsored research funds. Equipment should not be sold,
transferred, or otherwise disposed of without first notifying the Director of
the OSP. Staff in the OSP are responsible for researching and determining
agency specific regulations governing the sale, transfer, or disposal of
equipment purchased with sponsored research funds.
General guidelines concerning title to capital equipment permits full
vesting upon close-out of the award under which the property was acquired.
There may be special circumstances, such as the transfer of a principal
investigator to another institution, when arrangements can be made to transfer
property to another institution. In these situations written approval from the
awarding agency and Dartmouth College is required. Additionally, Dartmouth
College may require reimbursement for the equipment. These transfers of
equipment require approval by the Department Chair, the appropriate Dean, and
the Director of OSP. Arrangements for transferring equipment should be
coordinated by the Director, Materials Management .
Government-furnished equipment remains the property of the awarding agency.
The agency retains the right to recall such property for use in other research
areas. For this reason, the College is required to account, on an annual basis,
for all such equipment in its possession. Because receipt of this equipment
does not follow Dartmouth's established purchasing procedures, the OSP is not
systematically informed of the equipment's existence on campus. It is,
therefore, imperative that Principal Investigator's report the existence of all
government-furnished equipment to the OSP. Principal Investigator's should
report this information both when the equipment is received and if or when it
is relocated. All items of government-furnished equipment must bear a label
identifying the equipment as belonging to the US government. These labels are
available in the OSP. Disposition of such equipment remains the prerogative of
the awarding agency.
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