Table of Contents

Preface & Acknowledgments

Part I - Introduction

• Sponsored Research Manual: An Introduction
• Goals of the Sponsored Research Manual
• Who Will Find the Sponsored Research Manual Most Useful
• Organization of the Sponsored Research Manual
• Format of the Manual
• Nomenclature
• Feedback on the Usefulness of the Manual
• What is a Sponsored Research Project
• Office of Management and Budget Circular A-21
• The Role of Sponsored Research at Dartmouth College and the Dartmouth-Hitchcock Medical Center

Part II - Administrative Support For Sponsored Research At Dartmouth College And The Dartmouth Hitchcock Medical Center

• Introduction
• Mission Statement and Goals of the Office of Sponsored Projects
• Services Offered by the Office of Sponsored Projects
• Identifying Funding Sources
• Budget Preparation Assistance
• Proposal Review
• Financial Management of Sponsored Research Funds
• Workshops on Grants And Project Administration
• Community of Science And The Database Of Research
• Current Awareness
• Office of Technology Transfer
• Administrative Support For Sponsored Research at Dartmouth College
• Department Administrators
• Biosafety Committee
• Institutional Animal Care And Use Committee
• Environmental Health And Safety Office
• Institutional Review Board (Human Subjects)
• Radiation Safety Committee
• Council On Sponsored Activities
• Role Of The Principal Investigator In Sponsored Research
• Life of a Sponsored Research Project
• Workflow Narrative

Pre-Award Activities

• Proposal Development
• Funding Sources
• Initial Contact With A Potential Sponsor
• Application Guidelines
• What Constitutes A Proposal
• Types Of Proposals
• Generic Format Of A Formal Proposal
• Budget
• Appendices
• Proposal Submission
• Routing The Completed Proposal - Non Electronic Submission
• Electronic Submission Of Proposals
• Partnered Proposal Submission
• Signing Off On A Proposal
• Sending The Proposal To A Sponsor
• Multiple Submissions Of A Proposal
• Sponsor's Review Of Proposals
• Obtaining Reviewers' Comments And Review Sheets
• Why Proposals Are Not Funded

Post-Award Project Management

• Introduction to the Office of Sponsored Projects
• Office of Sponsored Projects Staff Directory
• Office of Sponsored Projects Organizational Chart
• Sponsored Research Manager - Assigned by Department List
• Role of the Principal Investigator
• Role of Sponsored Research Manager
• Proposal Preparation
• Preliminary Activities in Financial Management of Sponsored Research
• Types of Awards
• Pre-Award Costs
• Advance Account Request Form
• Notice of Award/Account Set-Up
• Sub-Awards
• How Dartmouth Collects Funds on Awards
• Overview of Financial Management Activities
• Reallocation of Charges and Cost Transfer Policy
• Allowable, Allocable, and Reasonable Costs
• Five Principles of Financial Transactions Management
• Items Requiring Approval by Office of Sponsored Projects
• Payroll Authorizations
• Paying Dartmouth-Hitchcock Employees on Sponsored Awards
• Labor Verification Report by Employee
• Consultants
• Dartmouth College Capital Equipment Policy
• Capital Equipment Transfer Guidelines
• Travel, Entertainment and Meals
• Facilities & Administration Costs (Indirect Costs)
• Negotiated Facilities & Administration Rates
• Cost-Sharing
• Matching Funds
• In-Kind Contribution Form
• Project Management Reports
• Federal Demonstration Partnership
• Federal Sponsored Research Awards Not Covered by the FDP
• Changes Requiring Prior Approval
• Continuing the Project
• Financial Management Problems
• Unexpended Funds
• Closing Out a Sponsored Research Award
• Title to Capital Equipment Acquired with Sponsored Research Funds
• Record Retention
• Audits
• Glossary
• Website Resources