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Office of Sponsored Projects

Hinman Box 6210
11 Rope Ferry Road #6210
Hanover, NH 03755
Phone: 603-646-3007
Fax: 603-646-3670

Table of Contents

Preface & Acknowledgments

Part I - Introduction

  • Sponsored Research Manual: An Introduction
  • Goals of the Sponsored Research Manual
  • Who Will Find the Sponsored Research Manual Most Useful
  • Organization of the Sponsored Research Manual
  • Format of the Manual
  • Nomenclature
  • Feedback on the Usefulness of the Manual
  • What is a Sponsored Research Project
  • Office of Management and Budget Circular A-21
  • The Role of Sponsored Research at Dartmouth College and the Dartmouth-Hitchcock Medical Center

Part II - Administrative Support For Sponsored Research At Dartmouth College And The Dartmouth Hitchcock Medical Center

  • Introduction
  • Mission Statement and Goals of the Office of Sponsored Projects
  • Services Offered by the Office of Sponsored Projects
  • Identifying Funding Sources
  • Budget Preparation Assistance
  • Proposal Review
  • Financial Management of Sponsored Research Funds
  • Workshops on Grants And Project Administration
  • Community of Science And The Database Of Research
  • Current Awareness
  • Office of Technology Transfer
  • Administrative Support For Sponsored Research at Dartmouth College
  • Department Administrators
  • Biosafety Committee
  • Institutional Animal Care And Use Committee
  • Environmental Health And Safety Office
  • Institutional Review Board (Human Subjects)
  • Radiation Safety Committee
  • Council On Sponsored Activities
  • Role Of The Principal Investigator In Sponsored Research
  • Life of a Sponsored Research Project
  • Workflow Narrative

Pre-Award Activities

  • Proposal Development
  • Funding Sources
  • Initial Contact With A Potential Sponsor
  • Application Guidelines
  • What Constitutes A Proposal
  • Types Of Proposals
  • Generic Format Of A Formal Proposal
  • Budget
  • Appendices
  • Proposal Submission
  • Routing The Completed Proposal - Non Electronic Submission
  • Electronic Submission Of Proposals
  • Partnered Proposal Submission
  • Signing Off On A Proposal
  • Sending The Proposal To A Sponsor
  • Multiple Submissions Of A Proposal
  • Sponsor's Review Of Proposals
  • Obtaining Reviewers' Comments And Review Sheets
  • Why Proposals Are Not Funded

Post-Award Project Management

  • Introduction to the Office of Sponsored Projects
  • Office of Sponsored Projects Staff Directory
  • Office of Sponsored Projects Organizational Chart
  • Sponsored Research Manager - Assigned by Department List
  • Role of the Principal Investigator
  • Role of Sponsored Research Manager
  • Proposal Preparation
  • Preliminary Activities in Financial Management of Sponsored Research
  • Types of Awards
  • Pre-Award Costs
  • Advance Account Request Form
  • Notice of Award/Account Set-Up
  • Sub-Awards
  • How Dartmouth Collects Funds on Awards
  • Overview of Financial Management Activities
  • Reallocation of Charges and Cost Transfer Policy
  • Allowable, Allocable, and Reasonable Costs
  • Five Principles of Financial Transactions Management
  • Items Requiring Approval by Office of Sponsored Projects
  • Payroll Authorizations
  • Paying Dartmouth-Hitchcock Employees on Sponsored Awards
  • Labor Verification Report by Employee
  • Consultants
  • Dartmouth College Capital Equipment Policy
  • Capital Equipment Transfer Guidelines
  • Travel, Entertainment and Meals
  • Facilities & Administration Costs (Indirect Costs)
  • Negotiated Facilities & Administration Rates
  • Cost-Sharing
  • Matching Funds
  • In-Kind Contribution Form
  • Project Management Reports
  • Federal Demonstration Partnership
  • Federal Sponsored Research Awards Not Covered by the FDP
  • Changes Requiring Prior Approval
  • Continuing the Project
  • Financial Management Problems
  • Unexpended Funds
  • Closing Out a Sponsored Research Award
  • Title to Capital Equipment Acquired with Sponsored Research Funds
  • Record Retention
  • Audits
  • Glossary
  • Website Resources

Last Updated: 8/7/12