Skip to main content

Office of Sponsored Projects

Hinman Box 6210
11 Rope Ferry Road #6210
Hanover, NH 03755
Phone: 603-646-3007
Fax: 603-646-3670


  • Do I need to register with
    Faculty/Staff do not need to register with Dartmouth College is fully registered with as an institution.
  • Can the PI submit his/her application via
    No. Only a Signing Official within the Office of Sponsored Projects will be able to submit electronic applications.
  • Is a NIH eRA Commons account required for NIH submissions?
    Yes. The PI must have an NIH eRA Commons account and be affiliated with Dartmouth College. If you are not sure whether or not you have an account, contact Sponsored Projects.
  • How do I get a NIH eRA Commons account?
    Contact Office of Sponsored Projects at 603-646-3007 by phone or by email at


  • What type of attachments will NIH accept?
    NIH application submissions will accept only PDF attachments.
  • What happens to page limits if the formatting changes when a PDF is generated?
    NIH validations include checks for page limits. Some accommodation will be made for sections that when combined must fit within a specified limitation. For example, applicants are encouraged to construct the Research Plan as a single document, separating sections into distinct PDF attachments just before uploading the files. In this way the applicant can better monitor formatting requirements such as page limits. When validations for page limits are applied, the eRA Commons will make allowances for the white space created by breaking the text into separate files for uploading.
  • Is a cover letter necessary with all NIH applications?
    No. Although it is a good idea to include a cover letter with your application, one is only necessary for the following:
    • Applications requesting $500,000 or more in direct costs for any one year, excluding consortium facilities and administrative costs require applicants to seek agreement with Institute or Center (IC) program staff at least six weeks prior to application submission. The PD/PI must include a cover letter identifying the approving IC and name of program officer contacted. See related NIH Guide notice and applicable application form instructions in the SF424 (R&R (electronic submission) or the PHS 398 (paper submission).
    • Conference grant applications require advance permission to apply from an NIH IC Conference Grant contact at least six weeks prior to application submission. This approval is attached as part of the cover letter component in the electronic submission of an application. See the NIH Support for Conferences and Scientific Meetings (R13 and U13) Web page.
    • Late applications are addressed in Standard Due Dates for Competing Applications Web page.
    • A changed/corrected electronic application submitted in the five-day window following on-time submission to See the Electronic Submission of Grant Applications Home Page.
  • Click here for more NIH FAQ's:

Last Updated: 2/22/13