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Questions and Answers about Grants

Will the Oracle Grants Accounting (OGA) System Be Used Only by the Office of Sponsored Projects (OSP)?

OSP is the only office that will have direct access to the OGA module. OSP will be responsible for setting up awards, projects, budgets, and other relevant information in OGA. End-users will enter transactions against grants through other systems (e.g., purchase orders through eProcurement, labor distribution charges, etc.) which are fed directly into OGA. End-users will access reports about their sponsored projects through the data warehouse.

When Will Training Be Provided for OGA?

To maximize the effectiveness of the training, sessions were conducted for end-users just prior to the scheduled implementation dates for OGA as well as the other financial applications and reporting tools. This approach was undertaken to ensure that participants retain the information learned and are able to apply it to their daily work activities.

Supplemental “refresher” materials in the form of online help, job aids, and one-on-one tutoring are now available. Contact Peter Vinton at the Office of Sponsored Projects for more details.

How Will OGA Work with Procurement Services?

The new eProcurement system will be fully integrated with OGA and follow the spending rules established for particular grants. Thus, any grant purchases you make using the eProcurement system will be allowed only if they are in compliance with the rules established for that specific grant.

Will Cost Transfers Be Automated By the New Web ADI Tool? / How Will Cost Transfers Be Handled in the New System?

The SPUD template is patterned after the Web ADI tool and will be used to upload all journal entries and cost transfers in OGA.