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OGA (Oracle Grants Accounting) Frequently Asked Questions

What Is OGA?

OGA (Oracle Grants Accounting) is a financial auditing system specifically designed to address the unique reporting and management needs of sponsored projects. It is a single system of record used to maintain data and conduct reporting, and is able to link grants to transactions for a given project year. It also offers far greater flexibility to track and report on multiple projects funded by a single award as well as single or multiple projects funded by multiple funding sources. OGA’s deployment mainly affects the Office of Sponsored Projects, Research Grant Managers, and Fiscal Officers. More information may be found on the What is OGA page.

What Is a PTAEO String?

PTEAO

PTAEO stands for “Project, Task, Award, Expenditure type, Org.” It is a 5-segment account identifier which can be used to track and report on sponsored research projects, and for purchase transactions. More information may be found in the  PTAOE Job Aid or the more detailed Understanding PTAEO.

What Is SPUD?

SPUD stands for Sponsored Projects Upload Device. Journal entries for sponsored research projects are handled with SPUD, which is essentially an Excel spreadsheet template, similar in look and feel to the “Web/ADI” upload tool. More information may be found in the  SPUD Manual.

How Can I Get Trained in OGA?

To maximize the effectiveness of the training, sessions were conducted for end-users just prior to the scheduled implementation dates for OGA as well as the other financial applications and reporting tools. This approach was undertaken to ensure that participants retain the information learned and are able to apply it to their daily work activities.

Supplemental “refresher” materials in the form of online help, job aids, and one-on-one tutoring are now available. Email Sponsored Projects for more details.

Where Can I Find a List of Expenditure Types?

OSP maintains a comprehensive list, available for download in Excel format. 

How Can I View the Data in OGA?

New web-based financial reporting tools will generate a standard set of financial reports. These new tools are web-based for greater ease of use, offer greater interactivity and choice of user output (PDF files, graphical representations, Excel spreadsheets, etc.) More information may be found on the Fiscal Services page here.

How Do I Get Permission to Access OGA and the Other New Financial Systems?

There are several required steps, Fiscal Services lists them here.

I'm Still Not 100% Clear About Which PTAEO String to Use for a Particular Transaction?

Email Sponsored Projects with this or any questions that you might have.

More Frequently Asked Questions about Grants and OGA are answered on the Questions and Answers about Grants page.

Last Updated: 2/11/14