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OSP Proposal Routing Checklist

Please include the following documents when submitting your grant proposal for review to the Office of Sponsored Projects. *

(A) Required of All Proposals

  • OSP Routing Form completed and signed by PI and Department Chair.For Arts and Sciences the above is needed as well as the Dean’s signature. If the Department Chair is the PI, the Dean’s signature is required.
  • Specific Sponsor guidelines, if applicable
  • Face page/ Signature Page
  • Abstract / Scope of Work
  • Budget/Justification
  • Checklist Page for NIH proposals only
  • IACUC and IRB letters, if approved

(B) Proposals with Dartmouth as a Subcontractor

  • Routing Form
  • Brief statement of work (we need to know Dartmouth’s role in the project)
  • Abstract from the Prime institution.
  • Budget/Justification
  • Checklist for NIH proposals only
  • Statement of Intent on Dartmouth letterhead, or signed NIH face page if the prime institution is submitting to NIH

(C) Proposals that include consortium/subcontract - Dartmouth is the Prime

Please provide everything in Section A and the following:

  • Statement of Intent signed by Institutional Official at consortium site and on Consortium site letterhead or a signed NIH Face Page from the consortium site.
  • Brief Statement of Work from the consortium
  • Budget/Justification for applications with full budget. For modular applications, consortia should be included in the prime justification. These consortium costs are rounded to the nearest $1000. The institution and personnel at the collaborating institution (including effort and roles on the project) should be shown.
  • Checklist Page for NIH proposals only

(D) NIH Non-Competing Progress Report

Non SNAP Application

  • Routing Form
  • NIH Face Page
  • Detailed budget (Form Page 2)
  • Budget justification (Form Page 3)
  • NIH Checklist (Form Page 6)
  • Personnel Report (Form Page 7)

Electronic SNAP Progress Report

Principal Investigators now have the ability to submit their e-SNAP reports directly to NIH without going through OSP unless the following conditions occur:

  • Research includes animals or reportable changes in procedures or animal species that were not included in the original proposal or in previous reports.
  • Research includes human subjects that were not previously included in the original proposal or in progress reports
  • Research includes Environmental Health and Safety issues that were not previously included in the original proposal or in progress reports
  • New or additional cost sharing for the project has been added to the project.

If one of the above conditions occurs, OSP will require a routing form signed by the PI and the e-SNAP report to be processed through the OSP office.

(E) Other Non-Competing Progress Reports

Non-competing progress reports to the following agencies do not require review by the Office of Sponsored Projects, unless there is a change in areas as listed above in Section D.


Helpful Links

* OSP requires a minimum of 72 hours for review and approval of proposals.

Last Updated: 10/20/09