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NIH Forms Update

Please note that several bulletins related to the PHS 398 and PHS 2590 application forms have been published through the NIH Guide since the beginning of the year. Included in the latest bulletin, attached below, you will find the URL links for each one.

Noticeable Changes in Brief

New acceptable fonts: in addition to Arial and Helvetica, you may now use Palatino Linotype or Georgia typeface, always in a font size of 11 points or larger. (A Symbol font may be used to insert Greek letters or special characters; the font size requirement still applies.)

Significant revisions have been made primarily in Part II, Human Subjects Research Supplement.

If you are submitting a proposal for the June 1 deadline, remember that only the new forms, dated 9-2004, will be accepted. Make sure you discard any previous versions.

Reminder: Mandatory use of New Instructions and Forms for PHS 398 (DHHS Public Health Service Grant Application) and PHS 2590 (DHHS Public Health Service Non-Competing Grant Progress Report)

Notice Number

• NOT-OD-05-043

Key Dates

• Release Date: April 15, 2005

Issued By

• National Institutes of Health (NIH), (http://www.nih.gov/)

Use of the revised instructions and forms (9/04) for the PHS 398 and PHS 2590 are mandatory for receipt/submission on or after the following dates:

• May 10, 2005 for the PHS 398
• May 1, 2005 for the PHS 2590

Please note the different effective dates and the following details regarding each:

PHS 398, Rev. 9/04

Effective May 10, 2005 - All applications for Public Health Service Grant (PHS 398) with receipt/submission dates on or after May 10, 2005 are required to use only the 9/2004 version of the instructions and corresponding form pages. After this date, applications submitted using previous versions of the instructions and form pages will be returned to the applicant. Applicants may not mix old and new versions of the form pages; e.g. versions of the modular budget format page published prior to 9/04 will not be accepted if included in the PHS 398 application on or after May 10, 2005.

PHS 2590, Rev. 9/04

Effective May 1, 2005 - All Progress Reports using the "U.S. Department of Health and Human Services Public Health Service Non-Competing Grant Progress Report" (PHS 2590) submitted on or after May 1, 2005 must use only the 9/2004 version of the instructions and form pages.

Useful Reminders

Instructions and forms for the PHS 2590 and PHS 398:

• http://grants.nih.gov/grants/forms.htm
  The forms are available on the web site in two formats--MS Word and PDF-fillable using Adobe Acrobat Reader Software. Instructions and forms provided via the Internet provide valuable links to current policy documents and allow easy navigation of the instructions. Free Adobe Software may be accessed at http://www.adobe.com/products/acrobat/readstep.html.
• Notable updates to the instructions and form pages are posted on the web site. Not all updates are published in the Guide so applicants are reminded to periodically check the web site for the latest version. Notable changes in the instructions are marked in purple.

Historical Guide Notices on the 9/2004 versions of the PHS398 & PHS2590 include:

• Specific changes to the PHS 398 Grant Application (rev. 9/04):
  http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-006.html
• Updated instructions for the PHS 398 Grant Application (rev. 9/04):
  http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-039.html
• Specific changes to the PHS 2590 Non-Competing Grant Progress Report (rev. 9/04):
  http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-007.html

Contact Information

• Application preparation, contact: GrantsInfo@nih.gov.
• Inquiries on this guide notice or any changes to the forms and instructions may be directed to:
  

  Division of Grants Policy, Office of Policy for Extramural Research Administration
  National Institutes of Health
  Telephone: (301) 435-0938
  E-mail: GrantsPolicy@od.nih.gov