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NIH current schedule for MANDATORY electronic submission (e-submission) of
applications is the following:
- June 1, 2006
Small Grant Programs (R03), Exploratory/Development Research Grant Awards (R21)
& Clinical Trial Planning Grant Program (R34)
- February 1, 2007
Research Project Grant Program (R01)
The Office of Sponsored Projects (OSP) wants to help you prepare for this
significant change in process, described below:
The NIH forms will be completely different from the forms used
presently. They're easier, but everything is in electronic format.
Narratives, such as research plans, must be provided as PDFs ("portable
document files", created by Adobe Acrobat).
Applicants must upload all forms and files into PureEdge software (required
for submission into www.Grants.gov, the
portal for ALL federal funding) and send the PureEdge file to OSP. OSP
must still receive the proposal routing form with appropriate signatures before
e-submission.
WARNING: PureEdge software is not compatible with
Apple/Macintosh operating systems: only Windows. OSP is developing a
Dartmouth Sponsored Research System (SRS), which does run on Macintosh and will
allow submission of applications directly to Grants.gov without the use of
PureEdge. We expect that this direct submission feature of SRS will be
implemented well before the February 1, 2007 deadline for R01
applications. If you need assistance with PureEdge before this service is
available, contact OSP
and we will assist you in any way we can.
OSP will conduct the same review as always before approving and submitting
the application in PureEdge through Grants.gov.
Grants.gov will perform a brief validation of the face page, requesting
corrections when necessary, before forwarding the approved application to
NIH.
NIH will perform a more extensive validation, requesting corrections when
necessary. The applicant must make the necessary corrections and resubmit
the application before the due date or the application will be considered
late.
Once NIH has approved the application, the applicant will have a
two-business-day opportunity to check the appearance of the application at the
NIH eRA (electronic Research Administration) Commons web site (https://commons.era.nih.gov/commons/)
before it is automatically processed by the NIH.
It is important for the applicant to remain available to finalize the proposal
during this two-business-day window after the e-submission.
As a result, OSP advises the following actions:
- Register with the NIH eRA Commons, if you are not already registered; the
first step is to contact OSP by e-mail (sponsored.projects@dartmouth.edu)
- Complete your PI profile at the NIH eRA Commons and keep it up to
date. NIH will compare the information on your electronic applications to
your stored profile and the information must match! If necessary,
delegate the task of updating your profile to a responsible staff member
(accomplished through NIH eRA Commons).
- At the Grants.gov web site (www.grants.gov), identify your solicitation
and download the related PureEdge application package.
- Plan ahead! COMPLETE applications should be submitted to Grants.gov
by OSP five (5) working day prior to any deadline, hence OSP must receive
COMPLETE applications AT LEAST TEN WORKING (10) DAYS prior to any
deadline.
OSP will provide on-going, up-to-the-minute information and training to the
Dartmouth research community about the e-submissions process. Please see
our Dec.15, 2005 roundtable
presentation and supporting documents.
For complete information from NIH, please refer to the following URL:
http://era.nih.gov/ElectronicReceipt/
We welcome your comments and questions. Please contact us at: sponsored.projects@dartmouth.edu
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