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RAPPORT Grants FAQs

Frequently Asked Questions

RAPPORT Grants Questions:

What is GrantsXpress?

How do I update information in my RAPPORT profile?

Who can see or access my proposal?

How can I ensure that email from no-reply@rapport.dartmouth.edu comes to my Inbox?

How is my proposal submitted to Grants.gov?

Are the OSP deadlines the same?

Can I withdraw my submission?

What is the PI Certification?

How do I obtain support?

How do I request that someone be added as a RAPPORT User?

When do I notify OSP that a user's RAPPORT role has changed?

What is a Funding Proposal Workspace?

What is the proper construction of a Subaward that does not start in the first budget period?

What is the difference between My Action Items and Funding Proposals Tabs?

What is the difference between the Funding Proposal and the SF424?

What personal profile data can be changed and what data is changed by the nightly HRMS updates?

 

RAPPORT Grants Answers:

What is GrantsXpress?

GrantsXpress is the first step in implementing the Grants Module of RAPPORT. This initial phase is focused specifically on submissions that use Grants.gov and the SF424. GrantsXpress allows the submission to be routed and submitted directly to Grants.gov. This is a true system to system submission system.

Full Grants represents a later phase of RAPPORT, where any type of grant submission (industry, private, foundation, etc.) can be entered and routed for approval. For NON Grants.gov, the submission might be by email or even regular mail, but the proposal needs to be prepared and routed in RAPPORT. Full Grants will also allow the management of the post-award process and institutional reporting.

How do I manage information in my RAPPORT profile?

Click <YourFirstName_YourLastName> in the top right of the page.
You can edit three fields: your title, full address including zip code and country, phone,email address, degree types with years and ERA Commons Login (agency) credentials (required for Grants.gov submissions).
Fill in the form provided and click Apply to save your changes.

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Who can see or access my proposal?

Only people you designate can access your proposal. You have the ability to give edit or read access. If you are creating the proposal on behalf of someone else, you should add yourself to the permissions so you don't lock yourself out of the proposal.

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How is my proposal submitted to Grants.gov?

After the proposal has been routed and approved by OSP, OSP will send the proposal electronically to Grants.gov. Following the submission to Grants.gov, the PI will receive an email notification the submission has been received.  RAPPORT will also receive a tracking number from Grants.gov. As PI, you can login to Grants.gov to track your submission.

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Are the OSP deadlines the same?

Yes. The deadlines are the same with a 7 business day and 2 business day deadlines. Nothing has changed with the OSP submission deadlines. It is required to adhere to these dates in order for your proposal to be submitted on time.

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Can I withdraw my submission?

Yes. You can withdraw your submission at any time by clicking on the activity "Withdraw". This will open a window where you can make comments. Once you have with drawn a proposal it will no longer be accessible but it has NOT been deleted.

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What is a "PI Certification"?

The PI is required to certify the proposal at two specific times in the process. (See image below) The first certification is called PI Routing Certification and includes a number of important questions which are transferred to the 424 form. It is required that the PI complete this activity before routing this for approval.
Once the proposal has been routed and approved by OSP, the PI is then again asked to Certify the Submission, which in effect is similar to a digital signature indicating the PI approves the content of the proposal.  This is the last activity before the OSP Grants Officer send the proposal to Grants.gov. You can download a PDF step by step PI Certification Instruction Guide.

PI Certification Flow

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How do I obtain support?

If... Then...
You can not access the main page http://rapport.dartmouth.edu Email or call your local IT help line
You need help understanding how to use the system or would like more details on getting started Call the OSP-IS support line at 6-8829 or email OSP-RAPPORT@cloud.dartmouth.edu
You are transacting business in RAPPORT, and have incurred an error or blocking event Call the OSP-IS support line at 6-8829 or email OSP-RAPPORT@cloud.dartmouth.edu
Your computer is not connecting to the network Email or call your local IT help line
You want to learn more on Dartmouth RAPPORT Help pages Visit http://www.dartmouth.edu/~rapport/guides/

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How do I request that someone be added as a RAPPORT user?

Please email OSP-RAPPORT with your request to add a Dartmouth affiliated person as a RAPPORT user or with your request to change a user's RAPPORT role(s). Please provide all of the user information, as below, for a new user.

Please provide the following information for the person that you are requesting be added to RAPPORT.

Department
Last Name
First Name
Middle Initial
Address
City
State
ZIP plus 4
Phone #
Email
NetID
Role(s) Required

Roles in RAPPORT

Principal Investigator
Department Research Administrator
Chair
Chair A&S
Dean

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When do I notify OSP that a user's RAPPORT role has changed?

When requesting a change in roles, please email OSP-RAPPORT and include the user's name, NetID and the requested role(s). (Refer to to the list of roles in the preceding FAQ.)

When a staff member changes jobs, please inform OSP-RAPPORT so we can ensure the person is assigned appropriate RAPPORT roles.

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What is a Proposal Workspace?

The Proposal Workspace is the main "landing page" for your proposal. (see image below)  From this workspace, the basics of the proposal can be reviewed including people involved, general budget information, abstract, and all changes to the proposal are tracked.
In the upper left corner, the Current State indicates the proposal is in "Draft".  The proposal will move through a series of States as it is reviewed during the routing process (see image above on PI Certification).
To access the details of the proposal, you need to select the button "Edit Funding Proposal" which takes you into the proposal form where you can make changes.
On the left side are "My Activities", and these are actions which are taken to advance the proposal towards submission. The activities will change as the states change.
At the bottom is a "History" tab, which logs all the actions taken on this proposal.
Across the top, there are a series of tabs which also provide access to useful information about the proposal.

Funding Proposal Workspace

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What is the proper construction of a Subaward that does not start in the first budget period?

When a subaward does not commence in the first year of a proposal, create the subaward budget with the first budget period dates set to be those of the second/appropriate year of the main proposal. After the Grants Officer has taken ownership and the Create-Update SF424 Activity has been run for the last time, the budget entries in Section F - Other Direct Costs Line 5 - Subawards/Consortium/Contractual Costs of the budget periods need to be edited. Enter zero dollars in the first budget period and save the change. Then enter the subaward totals appropriately in each subsequent budget period and save the changes so the Total Indirect and Direct Costs correctly reflect the budget and subaward budgets.

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What is the difference between My Action Items and Funding Proposals Tabs?

When action is required by you, the Proposal is listed under the tab "My Action Items". For example, as the PI, you may need to complete the PI certification for routing. Once you have completed the certification, the proposal will drop off the "My Action Items" tab, and the proposal will be available under the
"Funding Proposal" tab. All proposals with which you are associated will be listed under the "Funding Proposal" tab.

My Action Items

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What is the difference between the Funding Proposal and the SF424?

The Funding Proposal is the primary "container" which is managing all the details of your proposal including information required for the SF424, institutional information for Dartmouth, and budget information.

The SF424 is a federal form which is embedded in RAPPORT and only when you run the activity called "Create/Update SF424" will the information from the Funding Proposal will map to the required fields in the SF424 form.

Funding proposal SF424 Overview

The key point is to understand that any changes made directly to the SF424 on fields which are mapped, will be overwritten when "Create/Update SF424" is run.

For details on exactly which fields map from the Funding Proposal to the SF424, a detailed document can be found here.

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What personal profile data can be changed and what data is changed by the daily HRMS updates?

This functionality imports daily updates from the HRMS system into RAPPORT. Each evening a process runs to determine which people have been added, updated and removed in HRMS. (added, changed or removed from HR[1]). These differences are then imported into Rapport. As a result, new Dartmouth employees will be automatically loaded into Rapport once their information has been entered into the HR systems. This should ensure that all the necessary people (principal investigators, chairs, deans, fiscal officers, etc.) will always be available for selection in Rapport. Users in Rapport are never removed. All "deletes" are handled as an inactivation in Rapport. The account remains (person appears in appropriate select lists), but the user may no longer log in.

Included with this functionality is a 'RAPPORT Profile' displaying the full set of attributes associated with a user in Rapport. The HRMS feed behaves slightly differently depending on whether a user is being added for the first time in RAPPORT (did not previously exist) or if the user is being updated (profile already exists in RAPPORT). The table below lists the attributes for a person in Rapport and whether those attributes are populated/updated by the data from HR. Also, those attributes, which are not updated by the HRMS daily feed, can be editted andd saved by each user - e.g., PI (Princial Investigator) or DRA (Department Reseach Administrator). See the RAPPORT Guides to learn how to edit the 'RAPPORT Profile - HRMS'. For those who are preparing NSF submissions, please see the NSF section of the Guides for instructions about entering profile information as recorded in FastLane.

HRMS Updates of Person Profile Data

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Last Updated: 7/29/14