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Office of Residential Life
 

 

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Student Initiated Programs

Each residential cluster has been given a small budget to promote student programming within their cluster.  These programs should be designed to enhance the residential experience of residents of an identified cluster. To learn more about SIPS, follow the links below.

Types of Programs

Standard Program

The Standard Program is designed to be small, in either a formal or informal setting.  The purpose is to provide opportunities for residents to spend time together inside or outside of the cluster.  The event should have a targeted audience, such as the women on the fourth floor of a designated community or the First-Years in a mixed-class building. Examples of Standard Programs include floor dinners, birthday parties, and HOP shows.

Considerations for a Standard Program:

  • Standard Programs are $250 or less.
  • To be considered, you must submit a SIPS proposal.
  • Proposals must be approved by the Community Director.
  • Requests up to and including $100 typically do not require a meeting with the Community Director.
    • NOTE: All first-time programmers need to meet with the Community Director prior to approval, regardless of request size.
  • Requests over $100 and up to and including $250 require a meeting with the Community Director.
  • Organizer MUST submit a report/evaluation of the event within 48 hours of event.

Faculty Involvement Program

The Faculty Involvement Program is designed to facilitate faculty and resident interaction outside of the traditional classroom setting.  Programs must include at least one faculty member and should have an intentional purpose.  Faculty Involvement Programs should target a specific population, such as residents taking a psychology class, faculty dinners or residents interested in learning about a professor's research sabbatical.

Students may also propose educational trip programs with one or more faculty members.  Decisions about trip funding will be handled on a case by case basis and will be at the discretion of the Community Director.  Trips are not designed to be a way for the College to fund a vacation for students, but rather to fund an organized adventure.  A trip's purpose can vary from a lecture at a neighboring college to a Broadway show in NYC.  Each trip should promote the participants sharing an experience, with one or more faculty members, that lasts longer than the trip's limited timeframe.  The planning and approval process for trips may take additional time so make sure to propose these events at least several weeks in advance.

Considerations for a Faculty Involvement Program:

  • Faculty Involvement Programs are $250 or less.
  • To be considered, you must submit a Faculty SIPS proposal.
  • Proposals must be approved by the Community Director.
  • Requests up to and including $100 typically do not require a meeting with the Community Director.
    • NOTE: All first-time programmers need to meet with the Community Director prior to approval, regardless of request size.
  • Requests over $100 and up to and including $250 require a meeting with the Community Director.
  • Organizer MUST submit a report/evaluation of the event within 48 hours of event.

Building/Cluster Focused Program

The Building/Cluster Focused Program is designed to create opportunities for a larger community of residents to come together for social, supportive, or experiential activities.  The purpose is to promote the use of residential cluster space as a place where students can create an atmosphere that enhances their time in residence.  These events can also be off-site, thereby giving students a common experience to discuss upon returning home to the same building or cluster. Examples of Building/Cluster Programs include dinners, massage nights, dances, sporting event parties, and community outings.

Considerations for a Building/Cluster Program:

  • Building/Cluster Programs are typically $500 or less (this may be more or less depending on your cluster size).
  • To be considered, you must submit a SIPS proposal.
  • Proposals must be approved by the Community Director.
  • In order to gain approval, the organizer(s) must meet with the Community Director.
  • The organizer(s) MUST submit a report/evaluation of the event within 48 hours of event.

Student Initiated Program Procedures

Step One:

Submit a SIPS proposal or Faculty SIPS proposal to your Community Director.

Step Two:

Meet with your Community Director to request funding and explain your program idea as needed.

Step Three:

Advertise to your targeted group (via flyers, blitz messages, bulletin boards).

Step Four:

Pick up requested funds from Residential Education Office at 5 Rope Ferry Rd., Room 305:

  • Procard - sign authorization form and read over procard guidelines.

  • Cash Advance - read cash advance guidelines; pick up advance paperwork in the Residential Education Office at 5 Rope Ferry Rd., Room 305 and take it to Cashier's Office at 37 Dewey Field Road; must pick up between 9-12pm or 1-4pm.

Step Five:

For Faculty Involvement Program trips, request release forms and emergency information from participants. Submit completed participant list and forms to your Community Director a minimum of five (5) days before the trip.

Step Six:

When collecting money from participants to offset the cost of the program, request funding from participants and turn in money to your Community Director by noon on the last business day before the event.

Step Seven:

The event takes place.

Step Eight:

Return receipts, procard, and/or remaining cash from advance to Residential Education Office (5 Rope Ferry Rd., Room 305) within 24 hours.

Step Nine:

Fill out and submit a program evaluation to your Community Director within 48 hours of the program.

Step Ten:

YOU'RE FINISHED!

Program Ideas

  • Cultural dinner nights
  • Making fleece hats for the winter
  • Primal "I Scream" Social
  • Massage Programs
  • Morning Bagels/Donuts
  • Various performing groups
  • Luncheon at the Hanover Inn

Last Updated: 10/19/06