Students are assigned to College rooms in accordance with the following
policies and procedures. Please be certain that you have read this information,
as all students will be held accountable for having done so. Students should
also refer to Your Home Away
from Home: A Guide to Housing Processes, which is mailed to
every student during the winter term, Welcome
Home, and other ORL-related resources.
Application.
It is the responsibility of all students who desire campus housing to file
an application by the appropriate deadline. Application
deadlines are posted one year in advance on the ORL website and are
published in Welcome
Home, Housing Office newsletters and Your Home Away
from Home: A Guide to Housing Processes. Application information is
also routinely published in The Dartmouth, Office of Residential Life
blitz mail bulletins and on this web site. Students are advised to apply in
advance, especially if they will be off campus during the time when
applications are due.
Each rising sophomore, junior and senior receives a random,
computer-generated priority number. For students enrolled for the fall term who
are participating in Room Draw, this number determines the order in which they
select rooms. For students applying for winter, spring or summer housing, the
priority number is used to determine the order in which housing applications
are processed. Priority numbers are non-transferable. Students who are
determined to have manipulated the priority number system face penalties
including removal from housing and/or other disciplinary action.
Assignment of Space.
Assignment to the College’s residence halls is made without regard to race,
age, religion, color, sexual orientation, national origin, disability, or
veteran status. When possible, assignments are based on information provided by
the applicant. These procedures, and other housing rules and regulations, are
subject to change and it is the applicant’s responsibility to know and abide by
all current rules and regulations. Changes will be announced as they occur. The
College reserves the right to consolidate applicants into rooms to conserve
space, fill any vacancy in a partially occupied living unit at any time,
re-designate room capacity as deemed necessary, and move an applicant to
another room or remove him/her from College housing as a result of a violation
of residence hall policies or procedures, emergency, school closure, or
whenever the best interests of the College appear to require such action.
Eligibility.
All first-year students who are not married, living with a dependent or in a
College-recognized domestic partnership are required to live on campus during
their first three academic terms at Dartmouth. Requests for an exemption to
this requirement should be directed to the Office of Residential Life.
Sophomores are guaranteed housing provided they are enrolled in classes in
Hanover and participate in Room Draw/apply by the appropriate housing
application deadline. The Office of Residential Life does not provide family
housing. Violations of community behavior expectations may result in removal
from College housing while a first-year student. All remaining registered
undergraduates who are not married or in a College-recognized domestic
partnership may live in a College residence hall or College-recognized coed,
fraternity, sorority or undergraduate society house after the sophomore fall if
space is available. Upper-class students who are in good standing with the
College are eligible to apply for on-campus housing. Priority is given to
on-time applicants with a D-plan indicating they will be enrolled on campus for
the term(s) for which they seek housing. If a student’s enrollment pattern
later changes, the assignment will be canceled and the student notified. It is
each student’s responsibility to monitor his/her enrollment pattern. Students
who have been readmitted to the College are not assured of on-campus housing.
Like other students, they must meet application deadlines for the term of their
expected return. (Housing is not guaranteed after the sophomore
year.)
Please note: Though their priority numbers are in
the senior class range, Active Olders are not eligible to participate in Room
Draw or apply for CFS/UGS or Affinity Housing. However, Actives Olders
may:
1. apply for summer, winter and spring-term housing
2. apply to be on the waitlist for fall-term housing
3. only live in private CFS/UGS houses if the house has met its minimum
occupancy number with enrolled juniors and/or seniors
4. apply (by April 17th) for on campus housing if there is a medical or
disability-related need for on campus housing
Thayer BE Students.
Students taking a fifth year to complete a Thayer BE degree are no longer
eligible for on-campus housing (residence halls, affinity programs or
private & college CFS/UGS facilities).
Meal Plan.
Any enrolled or leave term student residing in housing coordinated by the
Office of Residential Life (which includes all undergraduate residence halls
and apartments, affinity/special interest programs, and College- or
privately-owned CFS and undergraduate society facilities) must participate in a
College Dining
Plan at a level no lower than the "Mini-Green."
Room Occupancy.
The resident may assume occupancy of his/her assigned room on the official
opening day of each term and is required to vacate his/her assigned room by
12:00 noon on the official closing day of each term. The resident has no legal
right to occupy his/her assigned room or any other residence hall room during
the interim period between academic terms unless the Office of Residential Life
grants approval. Room assignments remain in effect for up to three consecutive
terms that the assigned resident is in residence within an academic year
excluding summer terms. When the resident’s enrollment pattern changes to
indicate a leave, withdrawal or separation from the College, their housing
assignment is terminated.
Pull-Ins.
Upper-class students who wish to be pulled into the room of a friend who
will have a vacancy for the winter or spring term should fill out the “Pull-In"
section on the BannerStudent housing
application. In order for the Housing Office to consider this request,
the friend pulling the applicant into the room must blitz Residential Life to confirm they want the
applicant as a roommate. Students cannot be pulled into single rooms,
rooms where there is no vacancy, or completely empty rooms.
A Room Swap is a person for person room change that occurs during the first
half of a term (the deadline is the housing application deadline for the
following term). For a room swap to be approved, all affected residents
must blitz their consent to the change to the Housing Office. Once all
roommates are heard from, the change can be approved and all involved will
receive a confirmation blitz. Please note that room swaps are not
approved for those students who went through Room Draw and were able to choose
their roommate(s) for the term.
A room change can either happen during a term or between two terms.
During a term a list of students with vacancies is made available to students
seeking a different housing situation. The student seeking a change may
either select a room from the list and be immediately assigned, or is he/she
prefers, the students can contact residents on the list to find a good roommate
match. Once the room change is processed, a confirmation e-mail is sent
out to all affected residents. First-year students must work with their
Community
Director before seeking a room change or room swap.
Room changes can also be requested for the following term. To apply,
the upper-class student goes to BannerStudent and fills out
the appropriate term’s housing application by the relevant deadline, making
sure to check on the application that this is a room change request. Room
change requests are reviewed, along with all regular applications, by priority
number. If the requested room on the room change application is not
available, the current term’s assignment will carry over. Students who
apply for room changes between terms will be able to check if their room change
is approved on-line at the same time all new assignments are posted.
Leave Term Housing.
Students who wish to live on campus in order to do research or work on
campus (30 hours or more per week), are eligible to apply for leave term
housing. To apply for leave term housing, the applicant must fill out the
appropriate section of the winter, spring or summer BannerStudent on-line
application and provide written verification of College employment or College
related activity to the Housing Office. Upperclass students seeking leave term
housing for the fall should contact the Housing office for more
information.
On-time leave term applicants will be assigned as space permits in priority
number order after all on-time enrolled students have been accommodated. Any
leave term student living in housing coordinated by the Office of Residential
Life must participate in a college
dining plan at a level no lower than the “Mini-Green.”
End-of-Term Closing Procedures.
In order for the facilities to be cleaned and ready for the next occupants,
students are expected to vacate all College residences by the published closing
date for each term or interim period, unless permission to remain is granted by
the Office of Residential Life. Students who are found in any College
residences after 12:00 p.m. on the closing dates, and throughout the interim
period, may be fined $100 and may be subject to further disciplinary action. In
addition, failure to remove personal belongings by the closing date may result
in cancellation or revocation of housing for subsequent terms, as well as the
cost(s) incurred to pack and move personal belongings. Please refer to the Closing
Checklist for important reminders of what to do before you leave campus at
the end of term.
Interim Housing.
At the option of the College, rooms may be used to house students who cannot
return home between terms, or who must remain after closing or return before
official openings, due to legitimate College-related activities. This space is
limited, and it is not part of a student's contracted dates of residency.
Students must apply for interim housing in accordance with the appropriate deadlines, which
are published in Welcome
Home and posted on the "ORL – Student Housing Info" blitz bulletin.
Failure to apply by the deadline will result in a $50 late application fee.
Students who occupy an interim room are bound by all College rules and
regulations and may not switch interim assignments. The Office of Residential
Life encourages students to schedule their plans accordingly during the break
periods. If a student is assigned interim housing between the spring and summer
terms, keys are available at the Undergraduate Housing Office the afternoon
residence halls close for the spring term and are due back on the last day of
the student's interim assignment. Failure to return an interim key will result
in a $50 lock charge.
Living Off-Campus.
Students who choose not to live in College-owned or operated residential
facilities after their first year may do so by not applying for housing or by
canceling their housing assignment within the allotted cancellation period. All
students who live off-campus are expected to report their local address at
registration each term. The publication, Off-Campus
Living Guide, is available to students interested in seeking
accommodations in the local area. Helpful information regarding the lease,
extra costs, landlord/tenant relationship and other items are contained in this
guide available in the Housing Office, Collis Center and on the ORL
website.
Rents and Refunds.
The policy for residence hall room rent refunds for withdrawn students is as
follows: 100% before classes begin, 90% during the first week, 75% during the
second and third weeks, 50% during the fourth week, and 25% during the fifth
week. There is no refund after the fifth week. This policy applies to all
residence hall rooms and to room rents in College-owned organizations. The
effective date for the room rent refund will be the date upon which the student
vacates the room and returns the room key.
Special Housing for Medical Needs.
Dartmouth College provides support services and reasonable accommodations to
students with medical and/or psychiatric disabilities who qualify under the
Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation
Act of 1973. The Colleges strives to address functional limitations and
behavioral manifestations by making reasonable accommodations for each
qualifying condition. Examples are accessible rooms for mobility-impaired
students and fire alarm devices for deaf students. In addition, we provide
temporary assistance for short term conditions if space permits. For example, a
student may need to move to a ground floor location while recuperating from
knee surgery. If a student may require special housing for a medical need he or
she should contact the Housing Office to obtain information regarding the application and the
requirements for supporting medical documentation.
Undergraduate Housing Relocation Policy for Students with
Disabilities.
Dartmouth College is committed to ensuring our residential programs are
readily accessible to and usable by students with disabilities. To the extent
that student housing or residential programs may not be readily accessible,
Dartmouth College will make reasonable efforts to enable students with
disabilities to participate in and receive the benefits of Dartmouth
residential programs. Those efforts may include relocation of the program,
redesign of equipment, reassignment of programs or services to alternative
sites, alteration of existing facilities or other reasonable methods which make
the residential programs and activities accessible under the circumstances.
Individuals seeking accommodations in order to participate in residential
programs are encouraged to provide as much advance notice as possible, but in
any event, a minimum of six months. Individuals with disabilities requiring
accommodations or information on accessibility should contact Rachael
Class-Giguere, the Director of Undergraduate Housing, at 603-646-3093 or rkcg@dartmouth.edu.
Summer Term Housing.
Students must apply separately for summer term. Summer-term applications are
available on BannerStudent. Only a few
residence halls are open for summer term; a listing of these buildings is
posted on the “ORL—Student Housing Info” blitz bulletin. If the building in
which a student is living spring term is on the list, and if he or she wishes
to remain in his or her spring term assignment during the summer term, the
student may request to do so in their housing application. Assignments are
made, as in other terms, to affinity programs, coed, fraternity, sorority, and
society houses first, then to rooms in the designated halls and clusters.
Students should consider these assignment procedures when making housing
assignment choices.
College Residence Policies and Terms.
College
Residence Policies and Terms become legally binding when either the
applicant is sent their Room Assignment Notification or is notified verbally of
his/her assignment by a Residential Life official, unless the applicant cancels
the assignment in writing.
Cancellation of Housing Assignment.
To cancel a housing assignment, written notification, including the
student’s name and ID number, must be sent to the Housing Office either by
letter or e-mail. For all terms you may cancel your housing until 11:59:59 pm
Eastern Standard Time, of the day before the residence halls open.
However, to cancel without a penalty, you must cancel or withdraw your
application before the cancellation deadline for that particular term.
For fall term only, the cancellation fee amount is based on the date of
cancellation (see chart below). For winter, spring and summer terms any
cancellation received after the stated deadline will result in a $500
cancellation fee.
|
Term
|
Cancellation Deadlines
|
|
Summer 2008
|
June 1, 2008
|
|
Fall 2008
|
July 1, 2008
|
|
Winter 2009
|
November 20, 2008
|
|
Spring 2009
|
February 20, 2009
|
|
Summer 2009
|
June 1, 2009
|
For fall term, a cancellation fee applies if a student selects a room at
room draw and then cancels that assignment ($250 fee if canceled before July
1st–$500 fee if canceled after July 1st but before the residence halls open for
fall term). For winter, spring and summer terms the cancellation fee
applies if a student submits his/her cancellation on or after the relevant
term's cancellation deadline. In the event a student is suspended,
separated or withdraws from the College, the College refund policy applies
instead of the cancellation policy. In addition, a student may be granted
approval to cancel a residence hall or affinity assignment after the halls open
for a given term in order to move into a privately-owned CFS facility. In
this instance, residence hall or affinity rent will be prorated and the $500
cancellation fee will apply.
An upper-class student who is enrolled for consecutive academic terms
(excluding summer term) and who resides in College housing may cancel his or
her assignment and move off-campus after completing at least one term in
residence. A $500 cancellation fee is charged if notice of cancellation is
received after the cancellation deadline.
First-year students are required to live on campus for their first three
terms at Dartmouth. On-campus housing may not be cancelled until the residency
requirement has been fulfilled or is waived by the First-Year Dean.
Changing one’s D-Plan after the cancellation deadline in such a way as to
cause a cancellation of a housing assignment will result in the cancellation
fee being charged. As a result, students are encouraged to plan carefully so
that this fee may be avoided. A student who cancels his or her housing due to
being removed from a wait list to participate in an off-campus study program
will not be charged a cancellation fee.
Transfer of Assignment.
Room assignments may not be reassigned or otherwise transferred to, nor be
sublet or otherwise placed in the occupancy, control or care of another
individual or entity. First-year students may not change their housing
assignment without special permission from their Community Director and the
undergraduate Housing office.
Withdrawal from the College.
Any student who withdraws from or is no longer enrolled at the College while
bound by a housing contract must, within 48 hours of the effective date of such
action, (1) notify the Office of Residential Life, (2) remove all belongings
from her/his assigned room and all storage facilities, and (3) return the room
key to the Housing Office or the Department of Safety and Security. Any
assignment will be canceled and financial reimbursement made if applicable.
Students failing to vacate in accordance with this policy will be responsible
for any and all appropriate charges to remove the abandoned property, and may
be subject to additional disciplinary action.
|
