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III. Building/ORL Policies

1. Bicycles.

  • All bicycles must be registered with the Department of Safety and Security.
  • Bicycles can not be left in hallways, entryways, access ramps, stairways or any other public access area.

2. Bathroom Mirrors.

Mirrors in bathrooms are to remain free of any materials.  Stickers, signs, advertisements or other materials placed on mirrors in bathrooms will be removed.  If an organization is found responsible for placing items on mirror surfaces, they will be charged for removal of the items and for replacement of the mirror if necessary.

3. Building Access

Undergraduate residence hall entrance doors are locked for student safety 24 hours each day.  For certain programmatic initiatives, specific doors to residential halls may be unlocked for a limited period of time to allow entrance of visitors.  Guests and delivery personnel use telephones located at the main entrance to notify a resident that they are at the entrance.

  • Students are expected to meet their guest and accept deliveries at the entrance.
  • Dartmouth students are not to use their College ID for the purposes of gaining access to the residence halls for non-sanctioned delivery of products or services.  Students working for a local business may not use their College ID to make deliveries to individual student rooms.
  • Security personnel make rounds through all college residences on a regular basis.
  • Additional hall security procedures are in effect for students during weekends when many visitors are on campus (for example, Homecoming, Winter Carnival and Green Key); security foot patrols are increased and informational posters are circulated in advance, cautioning students about personal safety and safeguarding personal property.
  • Students should not enter hall facilities that are not intended for use by the residents, such as custodial closets and non-student storage spaces.
  • During intersession periods, an undergraduate student with interim housing approval is permitted to remain on campus, although not necessarily in the room to which he or she is assigned during the academic terms before or after the interim period. 

4. Common Areas.

The use of residence hall common areas is restricted to the building occupants, their guests/visitors and College affiliated groups and organizations that have reserved a space through the building's Community Director.

  • Requests to hold a registered social event should be directed to the Office of Residential Life at least three working days prior to the day of the event.
  • If an event is to include alcohol, host(s) must follow and abide by the College Alcohol policy and its associated procedures.  Buildings designated as substance free cannot host events where alcohol is present.
  • Students and/or their guests may not sleep in any residence hall common areas.
  • Students found sleeping in any common areas may be subject to a fine and disciplinary action.
  • Common area furniture must remain in the common rooms
    • A fee may be assessed to the appropriate parties if college staff needs to move common area furniture back to its appropriate location.
    • If common area furniture or other equipment placed in common areas for the benefit of the residents is found in a student room, the occupants of the room will face disciplinary action.
  • Common areas should not be physically modified in any way without prior approval by the Office of Residential Life.
  • Due to health and safety concerns, students are expected to keep common areas reasonably clean and orderly for community use.

5. Open Flame/Candles.

Open flames are not permitted. Open flames are a leading cause of residence hall fires nationwide. The lighting and burning of candles, incense, or any other item with an open flame is not permitted and may result in a $100 fine, assessment of the cost of any repairs associated with damage caused by the open flame, and/or disciplinary action which may include immediate removal from the residential facility. Candles are permitted for decorative purposes only in residential facilities (see religious exception). For purposes of this policy, only candles that do not have a wick or that have an unburned wick are permitted. Candles that are lit or that have a burned wick are a violation of this policy and appropriate disciplinary action will be taken.  See Open Flame in the Individual Room Policies section for additional information.

6. Fire Safety.

All Fire Equipment and Safety violations will result in a $100 fine and assessment of repair and/or replacement costs to the responsible party or to residence hall occupants by prorating the charges, and can subject those responsible to disciplinary action and/or criminal charges.

  • Reporting fire falsely, tampering, removing, or discharging fire-fighting equipment (including removing fire extinguishers from their proper stations or discharging them other than to put out fires) and interfering with firefighters are all criminal offenses and are liable for Residential and/or College disciplinary action.
  • Automatically-closing fire doors to hallways and student rooms should never be propped open, blocked or otherwise tampered with.
  • Nothing may be hung from any sprinkler piping or sprinkler heads in any building.
  • Live or cut Christmas trees are not permitted in College residences.

7. Posting.

All notices and signs posted in College owned or operated residential facilities must clearly state the name of the responsible organization and must be posted only on designated bulletin boards.

  • No such notices or signs may be placed on interior or exterior walls, windows, doors, or elevators.
  • Any such signs and posters that are not in compliance with these regulations will be removed, and the responsible organization will be fined $25 and charged the cost of any necessary repairs.

8. Roofs and Fire Escapes.

Students who are present on the roof, portico, fire escape, or any other architectural feature not designed for recreational or functional use will be subject to fines of $100 each, assessments for any damage, and possible disciplinary action if the student presence is not caused by a valid emergency.  Students are not allowed to place any items on a roof, portico, fire escape, or similar locations.  The college assumes no financial or legal responsibility for any student injured as a result of such actions.

9. Solicitation and Selling.

Soliciting and selling by students and all others is not permitted in College owned or operated residential facilities.

  • No resident or student can conduct a business, sales or solicitation in the residence halls.
  • No person may enter these facilities to distribute or collect questionnaires and surveys, and/or to collect any other information in person from students in their place of residence, without obtaining advance written permission from the Dean of Residential Life.
  • No deliveries may be made to individual rooms unless the Office of Residential Life has granted prior permission.
  • The placement of advertising is allowed on designated first floor bulletin boards only.  Advertising placed on any building or unauthorized location will be removed by residence hall staff and charges for the cost of any repairs will be assessed.
  • Community fund-raising activities must be authorized by the appropriate Residential Life and Dean of the College area staff member.

10. Use of Funds.

Students who are allocated funds from the Office of Residential Life are expected to adhere to the specifications delineated by the ORL official who administered those funds.



Last Updated: 10/30/09