Overview of Room Draw

What is Room Draw?

Room Draw is the process by which students and their roommate(s) select the rooms they will live in for the upcoming fall term. The majority of students on campus will go through the room draw process, attending one of the room draw selection nights in May.

Who is eligible for Room Draw?

All returning undergraduate students who will be enrolled in classed during fall term 2009 are eligible.  To be eligible, your D-Plan must show an "R" for the fall term 2009.  The last day to change your D-Plan for fall term 2009 is Monday, May 4, 2009.

Fifth-year Dartmouth Thayer BE students are not eligible for on-campus housing.  Withdrawn students may apply for fall housing but are not eligible to participate in Room Draw.  For the fall term, withdrawn students who want on-campus housing should submit their readmitted student housing applications by the June 1, 2009 deadline.

If you have not selected housing in the East Wheelock Cluster, an Affinity program, Greek Letter Organization or Undergraduate Society Housing, then you and your roommate(s) will select your room at Room Draw in Alumni Hall on one of the following evenings:

May 11	(’10s and '11s) Rising seniors and rising juniors
May 12	(’11s and '12s) Rising juniors and rising sophomores
May 13	(’12s) Rising sophomores

Please refer to the Room Draw dates and deadlines for specific dates and times.

Please note:  fall housing cancellations made after a room is selected at room draw but before July1, 2009 will incur a $250 cancellation fee.

How does Room Draw work?

• The person whose number is being used to select a room MUST ATTEND ROOM DRAW.
• If the person whose number is being used to choose a room cannot attend Room Draw, he or she should designate someone as a proxy and provide that person with written authorization, which must be brought to room draw, to act on his or her behalf. If you wish for the Undergraduate Housing Office to act as your proxy, please contact the Undergraduate Housing Office by Thursday, May 1, 2009.
• All roommates should attend Room Draw at the same time that the person with the best priority number is scheduled to attend to assist them with room selection. Roommates unable to attend must designate someone as a proxy.
• Lists of available rooms will be provided in the waiting area, on overhead projectors and posted on the ORL website.
• Individuals or roommate(s) will proceed through the Room Draw line according to priority number and will select their room from those available.
• After a room has been selected, the occupants’ names are assigned in the housing database. The room is then removed from the lists of available rooms so that no one else may select that room.
• Short breaks will be taken each night to cross-check records, and any errors discovered will be corrected that evening.
• After each evening of Room Draw, lists showing the remaining vacant rooms will be posted on this site.

Students may draw only once and are expected to live in the room that they draw. In order to promote fairness to participants, all decisions made during Room Draw are final. Once selected, room changes may not occur without first obtaining authorization from the Office of Residential Life. Students are expected to live in the room they selected through the fall term. Unauthorized room changes/moves may result in the student being required to move back to his/her assigned room for the term, and a $100 fine may be imposed.

• Next: Room Draw Dates and Deadlines